Financial Administration Specialist at Indiana University in Indianapolis, Indiana

Job Description:

Department



IUSM RESEARCH ADMINISTRATION (IN-DORA-IUINA)



Department Information



IU School of Medicine Research Core Facilities provides access to instruments, technologies, and services. Core facilities also offer expert technical and consultative services to investigators in basic science and translational research.



Job Summary



Department-Specific Responsibilities

• Responsible for all financial oversight, compliance, for the Indiana School of Medicine School Wide Centers and Cores.


• Responsible for the creation and maintenance of financial and operating reports for the Centralized Cores through use of Tableau.


• Serves as the lead administrator in determining rates for the IUSM centralized cores and creating budgets.


• Serves as the primary system administrator for the iLab system.


• Serve as backup to the Associate Director of Finance for IUSM Research.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.


• Makes recommendations on policies and guidelines for division/department activities.


• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.


• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.


• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.


• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.


• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.


• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.


• May provide guidance to lower-level employees.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in finance, business, or related field

WORK EXPERIENCE



Required

• 5 years of relevant experience

Preferred

• Experience in budgeting and financial reporting

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrated time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty


• Highly thorough and dependable


• Demonstrates a high level of accuracy, even under pressure


• Intermediate understanding of technology; experience using electronic platforms to perform various tasks


• Demonstrated experience solving problems with independent thought


• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables


• Ability to use standard office equipment such as phone, fax, scanner, etc.


• Experience managing workflows, processes, and/or data entry


• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget


• Demonstrated ability to interpret and apply concepts and policies to daily work functions


• Ability to clearly present material and make it accessible to a variety of audiences


• Ability to interpret financial documents from an accounting, policy, and practice perspective

Preferred

• Possesses working knowledge of Tableau and ability to create new reports

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Indianapolis, Indiana



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Advanced


FLSA: Exempt


Job Function: Finance


Job Family: Financial Administration
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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



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