General Clerk III at Chickasaw Nation Industries in Oklahoma City, Oklahoma

Job Description:

It's fun to work in a company where people truly BELIEVE in what they're doing!


We're committed to bringing passion and customer focus to the business.



SUMMARY



The General Clerk III is responsible for providing administrative support and performs various clerical tasks to ensure smooth functioning of office operations. Assists in maintaining accurate records, manages documents, and performs general office duties as assigned.


Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.


As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.



ESSENTIAL REQUIREMENTS




KEY DUTIES AND RESPONSIBILITIES



Essential Duties and responsibilities include the following. Other duties may be assigned.


Performs general clerical duties, including photocopying, scanning, faxing, filing, and data entry. Assists in managing office supplies inventory, placing orders, and restocking as needed.


Provides leadership and guidance to General Clerk I and II staff members, including training and mentoring. Coordinates and oversees the completion of complex clerical tasks and projects.


Coordinates and schedules meetings, appointments, and travel arrangements for team members. Sorts and distributes incoming mail and prepares outgoing mail, ensuring timely delivery. Maintains and updates physical and electronic filing systems, ensuring documents are organized and easily accessible.


Answers and directs phone calls, takes messages, and responds to inquiries in a professional and courteous manner. Greets and assists visitors, ensuring they are directed to the appropriate person or department. Assists in scheduling appointments, meetings, and conferences, and coordinates necessary arrangements.


Acts as a point of contact for escalated inquiries and issues, resolving them in a timely and professional manner.


Prepares and distributes meeting agendas, minutes, and other relevant materials. Assists in maintaining and updating databases, spreadsheets, and other records.


Collaborates with team members to support various projects and initiatives as required. Acts as a point of contact for internal and external stakeholders, addressing inquiries and providing information.



EDUCATION AND EXPERIENCE



High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience.



PHYSICAL DEMANDS



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.


Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.



EOE including Disability/Vet



If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!