Executive Assistant at University of Denver in Denver, Colorado

Job Description:

MarComm is a part of the broader division of University Relations. The Division of Marketing & Communications (MarComm) aims to strengthen DUs strategic position locally, regionally, and nationally through data-driven and authentic storytelling across multiple channels with focused support on the university's value drivers: academics and research; enrollment and admissions, athletics, and advancement. Whether through public or media relations, digital strategies, social media, print, podcast, issues or crisis management, community relations or thought leadership and training, MarComm drives results through narratives that involve words, pictures, and design. With true understanding of and connection with our diverse audiences, we aim to foster collaborative problem solving, creativity and innovation. MarComm speaks with a unified, authentic, and resonant voice to strategically advance the University of Denver's brand with four goals in mind:


1. To promote and protect DUs reputation.
2. To inspire students to enroll and engage.
3. To increase inclusion.
4. To strengthen the University.


It is a moral imperative that all staff within MarComm not only feel they are in a safe environment but also that the community is actually safe and protective. MarComm's community-created, shared sense of belonging definition says, that "A shared sense of belonging in MarComm means building a collaborative, trusting community where we feel and are safe, valued, and appreciated being ourselves as we contribute to something meaningful." Being safe, seen, and heard was the impetus for developing a Bias Incident Protocol and Resources Guide, which provides a clear and accessible channel for reporting incidents of bias with the division.


Position Summary


The Executive Assistant serves as the primary point of contact for internal and external constituencies on all administrative matters pertaining to the Senior Vice Chancellor (SVC) and Associate Vice Chancellors (AVCs) of University Relations.


The Executive Assistant is detail-oriented and creative, and enjoys working within a fast-paced, large, entrepreneurial environment that is mission-driven, results-focused and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure and trusted to handle a wide variety of activities and confidential matters with discretion.


Essential Functions

• Provides office coverage for phones, visitors, and other administrative duties.
• Manages highly active appointment calendars for the SVC and AVCs.
• Completes SVC and AVC expense reports and prepares confidential correspondence.
• Manages off-campus meetings and work-related travel arrangements for the SVC and AVCs.
• Coordinates all aspects of business travel, including registration fees, lodging, ground transportation, and flight reservations.
• Prepares agendas and materials for meetings, provides monthly and special reports, and coordinates university-wide marketing and communications meetings.
• Plans, coordinates, and ensures schedules are followed and respected, acting as a gatekeeper for the SVC's and AVC's time.
• May communicate on behalf of the SVC and AVCs with University Council, senior leadership, colleagues, and staff.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the SVC and AVCs, determining appropriate actions.
• Facilitates effective communication between the University Relations office and internal departments, maintaining credibility and trust.
• Manages special projects for the SVC and AVCs, some with institution-wide impact, and handles conflicting needs with urgency and attention to detail.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills, with a focus on friendly customer service.
• Strong organizational skills, able to prioritize tasks with excellent attention to detail.
• Very strong interpersonal skills, able to build relationships with stakeholders, including staff, executive and senior leadership, external partners, and vendors.
• Ability to exercise good judgment, make sound decisions, act courteously and professionally, and maintain confidentiality.
• Self-starter, able to work independently and collaboratively as part of a team.
• Strong work ethic, managing time wisely and maintaining consistent performance with a positive attitude and high ethical standards.
• Intermediate to advanced skills with MS Office Suite.
• Proactive problem-solving approaches with strong reasoning and decision-making capabilities.
• Highly resourceful team player, also effective independently.
• Proven ability to handle confidential information with discretion and adapt to competing demands.
• Demonstrated ability to achieve high performance goals and meet deadlines in a dynamic, fast-paced environment.
• Forward-looking thinker with a problem-solving mindset, actively seeking opportunities and proposing solutions.

Required Qualifications

• High School graduate
• Progressively responsible administrative/office management experience.

Preferred Qualifications

• Bachelors degree.

Working Environment


1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.


Physical Activities


1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.


Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m.


Application Deadline

For consideration, please submit your application materials by 4:00 p.m. (MST) December 6, 2024.



Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.


Salary Grade Number:

The salary grade for the position is 9.



Salary Range:

The salary range for this position is $60,000-$70,000

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate's sex or any other protected status.


Benefits:

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.


Please include the following documents with your application:

1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non-Discrimination-Statement.


All offers of employment are contingent upon satisfactory completion of a criminal history background check.




Advertised: November 14, 2024
Applications close: December 06, 2024 Apply Now