Billing Specialist at Crafton Tull & Associates Inc in Oklahoma, Oklahoma

Job Description:

Are you looking for a career that combines your passion for your craft with true ownership? Crafton Tull is a 100% employee-owned planning, design, and surveying firm dedicated to improving communities. As an employee-owner, you'll have a direct, long-term stake in Crafton Tull's continued success. This sense of ownership drives everything we do.

We're focused on creating a work environment that cultivates happiness and fulfillment both on and off the clock. Our programs empower our people to succeed, while preserving the important balance between work and life. Join us and become part of a team that values your professional growth and invests in your future.

Join our Team! Own your Future!

Benefits:

• Employee Stock Ownership
• Two Medical Plan Options
• Health Savings Account with Company Match
• Dental & Vision
• Employer Paid Life & Disability
• Traditional and Roth 401(k) with Company Match
• Paid Time Off Bank
• Extended Illness Bank
• Incentivized Wellness Program
• Employee Recognition Program
• Employee Assistance Program
• Professional Development programs
• Formal mentorship program
• Tuition Assistance
• And More

BILLING SPECIALIST SUMMARY: Validates and submits projects to accounting system. Prepares and distributes billing invoices, maintains project contract files and records, and maintains accounts receivable records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Prepares invoices for services provided to clients in accordance with contract provisions.
• Assists project managers on use of project management/billing systems.
• Emails all project manager invoices to clients.
• Maintains project number assignments and assists in project management by validating new projects and project revisions according to the contract specifications.
• Maintains all project contract files.
• Assists in project management by activating, inactivating projects and maintaining project budget.
• Reconciles project data (Revenue, Work in Process and budgets) prior to inactivating completed projects.
• Researches and processes past due accounts, charge backs, returns and bad checks.
• Answers accounts receivable phone inquiries and follows up.
• Calls and /or mails correspondence to clients as necessary to update accounts and provides supporting documentation to clients on request.
• Prepares reports to clients and senior management on invoicing and collection services upon request.
• Utilize accounting software to identify outstanding accounts and/or errors.
• Assists other accounting personnel as needed.
• Duties can vary depending on location.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES: There are no supervisory responsibilities for this position.

COMPETENCIES: To perform this job successfully, an individual should demonstrate the following competencies-

• Detail oriented
• Planning and organizing
• Leadership
• Excellent communications skills - listening, understanding, and responding
• Teamwork and Cooperation
• Professionalism
• Analytical
• Flexibility

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE: Associate's degree (A. A.) or equivalent from two-year college or technical school; two to three years related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS: Certified Design Accountant preferred

LANGUAGE SKILLS: Ability to read and interpret documents such as financial documents, contracts, regulations, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Spreadsheet software and Word Processing software.

OTHER QUALIFICATIONS: Must possess a valid driver license and have a clean driving record.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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