Business Admin Specialist II at University of Florida in Gainesville, Florida

Job Description:

Business Admin Specialist II




Job No: 533825

Work Type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 16010900 - LS-CLAS SHARED SERVICES CENTER



Job Description





Classification Title:

Business Administrative Specialist II


Job Description:

Human Resources

ePAF level 1 approver for assigned salary plans. Responsible for monitoring, reviewing, and approving transactions submitted in myUFL while monitoring procedures and compliance with UF, state, and federal regulations.

Processes HR transactions in myUFL by preparing and reviewing the submission of the transactions, including job postings, hires, position updates, special pay increases, terminations, leave cash outs, additional pay, etc.

Coordinate the recruitment process, including drafting job postings, scheduling interviews, and preparing interview materials.

Assist with onboarding new employees, including preparing orientation packets and coordinating training sessions.

Maintain and update employee records, ensuring data accuracy and compliance with university policies.

Process personnel action forms, leave requests, and other HR-related documentation promptly and accurately.

Assist the college with the implementation and administration of HR programs and initiatives, such as employee recognition programs and training workshops.

Support the organization and execution of HR-related events, including career fairs, training sessions, and employee appreciation events.

Finance

Assist with the preparation and monitoring of unit budgets, including tracking expenditures and reconciling accounts.

Process financial transactions such as purchase orders, travel authorizations, reimbursements, and invoice payments in UFGO in accordance with university guidelines.

Maintain financial records and documentation, ensuring all files are up-to-date and audit ready.

Prepare financial reports and summaries for departmental review, highlighting variances and potential issues.

Departmental Support

Physically works in other departments when needs arise due to staff fluctuations. Provides Academic Support, Payroll Support, Human Resources, Fiscal, and Commitment Accounting support for the unit.

Maintains effective relationships with college dean's office, university core offices (UFHR, Student Employment, Graduate School, Payroll, etc.), as well as units served by the SSC.

Attend college and university meetings for management personnel to ensure the unit's understanding of, and compliance with, rules and regulations (as needed).

Responsible for providing or arranging training for assigned staff members and SSC partner liaisons in HR and Fiscal transactions.

Provides additional one-on-one training to staff, ensuring a complete understanding of the current guidelines.

Academic Support

Provides support to the assigned unit's undergraduate and graduate programs by organizing and administering student affairs.

Responsible for scheduling rooms and equipment for graduate oral exams.

Prepares and submits undergraduate and graduate course scheduling for assigned departments.

Coordinates with other departments/units for cross-listing of courses.

Assist graduate and undergraduate students registering for classes.

Manages department-controlled courses. Answers inquiries on class availability, waiting lists, credit-hour requirements, etc.

Monitors undergraduate and graduate student progress through program and determines whether program or graduation requirements have been met.

Submits change of grade forms for undergraduate and graduate students in assigned departments.

Other Duties as Assigned:

Perform additional tasks as required by the College, adhering to University of Florida policies and procedures.

Expected Salary:

The salary is $19.16-$25/hour, commensurate with qualifications and experience.


This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.



Minimum Requirements:

High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.


Preferred Qualifications:

Demonstrated commitment to excellent customer service, with the ability to engage effectively with diverse populations.

Proven ability to work independently as well as collaboratively within a team, maintaining productivity and adaptability across varied assignments.

Strong interpersonal and communication skills, with the ability to convey complex information clearly and professionally.

Familiarity with UF human resources policies, procedures, and systems (e.g., myUFL) preferred.

Florida Notary Public certification.

High level of critical thinking and problem-solving skills, with attention to detail and accuracy.

Strong work ethic, professionalism, and commitment to confidentiality.

Ability to maintain a professional attitude and demeanor, ensuring respectful and effective communication in all interactions.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and contact information for at least three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.


Health Assessment Required:
No.





Applications Close: 21 Nov 2024



To apply, visit https://explore.jobs.ufl.edu/en-us/job/533825/business-admin-specialist-ii




The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.





















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