Senior Associate Vice President for Facilities, Development and Operations at San Jose State University in San Jose, California

Job Description:

Job no: 542328

Work type: Management (MPP)

Location: San José

Categories: MPP, Administrative, At-Will, Full Time

Job Summary

The Senior Associate Vice President for Facilities Development and Operations is the executive facilities officer/administrator at San José State University. Reporting to the Vice President for Administration and Finance/CFO, this position provides vision, leadership, strategic direction, and oversight for physical planning, development, and ongoing operation of all campus facilities in a manner that directly supports the mission of the University. In collaboration within the Department and with colleagues across the campus and within the California State University system, the position is responsible for the successful operation, maintenance and development of the University's physical plant and plays a key role in establishing, directing, and ensuring strategic goals and objectives of the department are achieved.

As the University's executive facilities officer/administrator, the position interfaces frequently with campus leadership, colleagues at the California State University, and other related agencies concerning the development and operation of the campus. The position engages collaboratively with the campus and local community to provide superior customer-focused services in a transparent and evidence driven manner. The position plays a significant role in campus planning and development including creation of master plans, leading large scale development projects in a senior executive role, advancing physical planning and strategically developing a multi-year capital outlay program, and serving as the construction administrator for the campus.

Facilities Development & Operations is comprised of several units including Physical & Capital Planning and Real Estate, Design & Construction, Maintenance & Operations, Energy, Utilities & Sustainability, Environmental Health & Safety and a Business & Administrative Services unit which supports the overall department. The department is responsible for +170 acres, +52 building, and over seven million square feet including an 8mw cogeneration plant and robust utility network as well as manages a rotating portfolio of construction projects valued at more than $300M. The department employs nearly 300 full-time staff and has an annual operating budget across its units in excess of $30M.

Key Responsibilities

• Strategically directs the development and implementation of master plans, land use plans, area development plans, and other similar documents used to chart the future of the physical campus.


• Oversees and administers efforts to ensure compliance with requirements as related to CEQA/EIR and other land use regulatory authorities are met for all projects, including those which may be pursued independently by campus auxiliaries.


• Ensures accurate facility information and space records are maintained and utilized to provide analysis and evidence driven decisions.


• Oversees efforts to conduct routine building and infrastructure facility condition assessments and ensures information is utilized in physical and capital planning efforts and day to day decision-making.


• Directs the development and administration of an inclusive and feedback driven capital outlay planning process in collaboration with others.


• Strategically directs the development of a comprehensive multi-year capital outlay program inclusive of university auxiliaries and fee funded organizations.


• Serves as a project executive for large scale major capital projects and/or highly sensitive projects providing guidance, advice and support to project teams so as to ensure success.


• Serves as a project executive and senior leader for real estate development projects including development opportunity evaluation, real estate transaction efforts, and development project assessment, planning, and implementation. To include public private partnerships.


• Acts as the University's construction administrator responsible for the development and implementation of planning, design, and construction management processes and procedures ensuring all are compliant with campus, systemwide, and State regulations and procedures.


• In conjunction with department personnel, oversees and administers the overall campus construction project portfolio including development of the project implementation plan including required consultants, selection of delivery methods, budgetary oversight, procurement methods, and contract compliance.


• Ensures robust communication with the campus and key stakeholders concerning campus construction projects. Produces and publishes reports documenting project portfolio accomplishments and progress.


• Directly responsible for all services provided by Facilities Development & Operations.


• Oversees and administers the annual operating budget including establishment of cost recovery methodologies and rates and utility rate models.


• Oversees efforts to ensure services are delivered in a manner aligned with campus priorities and expectations while doing so within assigned resource allocations.


• Oversees, administers, and directly leads efforts associated with the development of service level agreements with campus auxiliaries, fee funded programs, and others.


• Oversees efforts across the development associated with personnel management ensuring a consistent approach between units and compliance with campus, systemwide and other requirements.


• Oversees development and implementation of employee recognition and engagement initiatives as well as training and professional development programs including succession planning efforts.


• Serves as a key point of contact with University Personnel with respect to collective bargaining and labor relations issues.


• Ensures a high level of organizational responsiveness and communication to understand customer needs and maintain effective customer relationships.


• Oversees and administers efforts to improve the customer experience and ease access to services and information utilizing varied methods of communication, including a robust unit website.


• Advises the Vice President- Administration & Finance on situations which require political acumen and sensitivity. Analyzes situations and develops possible solutions and recommendations for consideration, implementing such where directed.


• Participates in systemwide meetings, relevant trade associations and conferences to remain current in industry best practices and serves on campus and systemwide committees as assigned.

Knowledge, Skills & Abilities

• Thorough knowledge of physical planning principles and standards as related to a university and urban environment.


• Thorough knowledge of capital planning including ability to develop a broad and wide-ranging portfolio to support the University's goals and strategic initiatives.


• Thorough knowledge of real estate development including property assessment, project feasibility, planning, financial, real estate transaction, and development phases of a project including public-private partnerships.


• Thorough knowledge of and ability to administer a robust design and construction management program utilizing various delivery and contracting methods while complying with campus, systemwide and regulatory requirements.


• Demonstrated knowledge of and ability to effectively administer services necessary to efficiently maintain and operate a complex physical plant inclusive of power generating systems and utilities networks while complying with regulatory requirements.


• Demonstrated knowledge of and ability to effectively administer environmental health and safety programs including maintaining compliance with regulatory requirements.


• Thorough knowledge of applicable state and federal codes and regulations pertaining to the development of land and/or construction of improvements including the California Building Code, California Environmental Quality Act, and other regulations governing campus facilities.


• Demonstrated knowledge and understanding of public works contracting and procurement requirements and skills required to develop and analyze proposals and negotiate favorable business terms.


• Thorough knowledge of organizational management and strategic planning necessary to lead a large and complex organization including the ability to develop and administer necessary plans, policies, processes, and procedures to achieve goals and priorities.


• Demonstrated record of successful financial planning, budgeting, and fiscal management including the ability to successfully manage multi-functional programs with significant budgetary impact.


• Demonstrated ability to develop and monitor key performance metrics to ensure the department and its services operate efficiently while effectively serving the campus and meeting budgetary parameters.


• Demonstrated success implementing customer-focused and evidence-driven service approach to work efforts while motivating staff in a challenging environment. To include the ability to establish programs to create a holistic service feedback loop upon which to base service level improvements.


• Extensive knowledge of personnel management in a collective bargaining environment including interacting effectively with many levels of personnel, providing sound analysis and guidance to management staff, performance management, dispute resolution, and team development.


• Demonstrated ability to be a creative problem-solver, a strategic thinker, and an effective decision maker.


• Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with multiple abstract and concrete variables.


• Ability to maintain high quality standards of work, leadership, ethics, commitment, and professional responsibility and judgment.


• Ability to effectively respond to the needs of the constituency for a major metropolitan university while driving and sustaining a high performing, service-focused organization.


• Ability to communicate effectively and work harmoniously with a diverse group of individuals at all levels within and outside of the organization. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.


• Ability to lead by example, modeling a caring, collaborative and open culture and environment which values the individual, teams and teamwork, ethical conduct, exemplary customer service and quality results.


• Ability to establish and maintain effective working relationships and serve as a department liaison with other departments and individuals across the campus and with outside agencies and the community.


• Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation.


• Ability to communicate with constituents in a professional and respectful manner


• Ability to quickly obtain knowledge of and comply with organization, system-wide, and governmental policies, procedures, and regulations applicable to areas of responsibility.


• Ability to independently recognize and accommodate changing priorities; meet deadlines/goals; and complete routine tasks despite intermittent interruptions. This includes managing multiple tasks and working proactively to avoid crisis and backlog.


• Ability to build a culture of accountability and transparency characterized by individuals holding themselves personally accountable for their actions.


• Ability to foster teamwork by maintaining a positive, cooperative, productive work atmosphere while establishing effective working relationships within a diverse population and with those from various cultural backgrounds.


• Ability to operationalize sustainability concepts (economic justice, social justice, environmental justice) into all aspects of performing job duties.

Required Qualifications

• Bachelor's degree in urban or regional planning, engineering, architecture, construction, business administration, public administration, or a related field OR equivalent experience such as might be attained through ten years of progressively responsible experience, of which a minimum of three years is associated with senior level experience


• Ten years of progressively responsible experience within the field of facilities management, design/construction management, and real estate management, of which a minimum of three years is associated with senior level experience in a complex organization


• Demonstrated experience in a collective bargaining environment


• Demonstrated success leading and overseeing teams responsible for the physical and/or capital planning and construction of large-scale commercial projects


• Demonstrated acumen in the development of multi-year capital outlay plans

Preferred Qualifications

• Master's degree in a related field


• Certified Access Specialist through the California Division of the State Architect


• Experience in a higher education environment


• Demonstrated experience developing and implementing strategic plans


• Demonstrated experience building and sustaining a high performing, service-focused organization

Compensation

Classification: Administrator IV
Anticipated Hiring Range: $20,000/month - $23,750/month
CSU Salary Range: $9,625/month - $30,896/month


The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume


• Letter of Interest

We are accepting applications until November 27, 2024. However, applications received after the screening process has begun will be considered at the university's discretion.

Contact Information

University Personnel

jobs@sjsu.edu

408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.


The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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Advertised: October 28, 2024 (9:00 AM) Pacific Daylight Time

Applications close: Open until filled

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