Specialty Programs Administrator at Rice University in Houston, Texas

Job Description:

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

Reporting to the Director of Specialty Programs, the Rice Business Specialty Programs Administrator supports the high-quality and effective delivery of master's and undergraduate degree programs, including the online MBA program (MBA@Rice), the Master of Accounting degree and the undergraduate business programs. The position will support efforts, including: program operations, student support and, budget and financial management, outreach and communications, event planning and execution and overall administrative support. In addition, the position will need to demonstrate strong communication skills with multiple internal stakeholder groups, including faculty and school leadership, student life, and records and registration. The administrator also will support communication with students enrolled in the specialty programs, in support of community development and student success, as well as effective program delivery and fostering success for program faculty.

Ideal Candidate Statement:

The ideal candidate will bring experience in operational effectiveness and communicating thoughtfully and effectively with a range of stakeholders. They also should have excellent time management and organization skills, is proactive and service oriented, detail oriented, and can thrive independently working on the organization's goals. This position is ideal for a professional seeking to build a career in academic program management, and to work with a variety of internal colleagues on a team supporting student experience, student success, and student services.

Workplace Requirements:

Hybrid position: This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. This position will have one work from home day per week. Per Rice policy 440 , work arrangements may be subject to change.

Hiring Range: $50,000 to $54,000

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's Degree
• 1+ years' related experience supporting academic or educational programs, or similar initiatives in program management.

Skills:

• Ability to learn new strategies
• Written and verbal communication skills
• Data analysis skills
• Ability to work well under pressure and manage multiple projects simultaneously
• Good organizational and time management skills
• Knowledge of Microsoft Office suite
• Ability to work independently and as part of a team to meet expected deadlines and schedules
• Attention to detail
• Ability to develop program partnerships
• Basic knowledge of managing budgets

Preferences:

• Experience supporting academic or educational programs, or similar initiatives in program management.
• Experience working in a student facing role
• Works well in a fast-paced and dynamic environment

Essential Functions:

• Administers the daily operations of assigned program(s) with general guidance of a faculty member or a senior staff member
• Conducts research, analyzes data, identifies trends and develops reports
• Plans and monitors annual project budgets, assists in the development of longer terms budget plans
• Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
• Provides support to faculty, staff and students as related to the programs
• For academic programs, may assist with graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress.
• Performs all other duties as assigned

Additional Functions

• Manage all aspects of signature events across Specialty Programs including the Rice Residential and graduation for online MBA students
• Acts as first point of contact for communication with current students
• Serves as the staff contact for various student clubs and organizations
• Responsible for the creation and management of online content for the admitted student site, student resource site and onboarding materials
• Administers and analyzes student surveys, presents results and proposes changes/adjustments based on analysis
• Liaises with other Jones School and Rice University offices
• Assists with the administration of projects and programs as assigned by the director

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

Rice University is committed to ensuring Equal Employment Opportunity and the full inclusion of all qualified persons in the workplace. This commitment includes providing reasonable accommodations to persons with disabilities. For applicants with disabilities who require a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

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