Sr Admin Support Spec at University of Oklahoma in Norman, Oklahoma

Job Description:

Do you enjoy being part of a team? Looking for some extra perks that come along with the job? Look no further.... you can be part of the Gallogly College of Engineering Team where you will provide administrative support for the Gallogly College of Engineering. As the first point of contact with the dean's office, you will be responsible for receiving incoming calls, resolving questions and problems, and scheduling conference rooms. Additionally, you will be responsible for some inventory management, report preparation, and assistance for the payroll/financial teams. As part of our team, you will also enjoy the extra perks that come along with being a staff member at the University of Oklahoma. Perks include but are not limited to the following: * 27 days of paid time off per year, increasing with years of service * 14 paid holidays * Healthcare plan options to meet healthcare and financial needs * Retirement plan options * Employee wellness program featuring activities to earn up to $300 per year * On-campus fitness and recreation centers, museums, gardens, and restaurants.

Duties Will Include:

• Front desk/reception duties will include answering phones, greeting and directing guests, incoming mail distribution, receiving package deliveries, event support, etc.


•  Processing and coordination of HR/General operations tasks: 
  
  
  
  • General office supply inventory and ordering
  
  
  • Breakroom management
  
  
  • Create, maintain, and distribute an accurate college wide phone contact list.
  
  
  • Reviewing room requests and scheduling spaces as needed.
  
  
  • Copier maintenance requests, toner orders, replacement.
  
  
  • Computer hardware receiving, tagging, logging and communication to all parties required.
  
  
  • Loaner laptops - check out/check in and tracking log.
  
  
  • Keys - check out/check in and tracking log.
  
  
  • Remote work agreement requests, routing oversight, tracking of approvals and follow up on renewals. 
  
  
  
  

Support and Coordination of Financial Support Tasks:

• Telecommunications - Coordinate with Telecom for all college level updates to phone systems, extensions.


• Software renewals - in coordination with college financial staff, assist with requests, paperwork, and processing of all active college provided software in student computer labs.


• Pcard reconciliation support as needed.


• Backup and assistance during especially busy periods for student appointments, ePAF entry, additional payments, etc.

 Student Services related support for general ENGR courses:

• Preparation of reports, copies, materials for ENGR courses as needed.


• Performs related duties as assigned to successfully fulfill the function of the position.

Required Education and Experience: High School Diploma or GED., AND:

• 24 months office, clerical, or administrative experience.

Skills:

•  Knowledge of office procedures.      


• General office and customer service skills.       


• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word).      


• Excellent interpersonal skills.       


• Ability to work independently and as a team player.      


• Ability to complete tasks in an efficient and timely manner.      


• Must be detail oriented for accuracy of data and information.       


• Ability to multitask, be organized, and self-motivated.


• Ability to work in stressful situations.   


• Ability to communicate verbally and in writing.

Advertised Physical Requirements:

• Sit for prolonged periods.  


• Communicate effectively and listens.  


• Engage in repetitive motion.  


• Use of computer and telephone.  


• Stand, stoop, bend, and reach.


• Standard office environment.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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