Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds-outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We're looking to add a Senior Meeting Planner to our Speaker Bureau Services team. The Senior Meeting Planner will be responsible for managing and executing all arrangements for assigned virtual and in-person speaker programs in accordance with client and HWP requirements.
What You'll Do
Serve as liaison with the client sales representative, speakers, and vendors
Research and recommend compliant meeting venues for in-person events
Contact and secure the identified speaker
Coordinate all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
Generate and distribute all program materials, including invitations and confirmations
Maintain comprehensive program notes and executing all required data entry
Reconcile actual costs to estimated and providing all backup documentation
Have a full understanding of service level agreements (SLAs) and complying to requirements
What You'll Have
3-5 years of meeting planning experience
Pharmaceutical meeting planning/speaker bureau experience is a plus?
Flexibility to work hours in different time zones for nationwide clients
Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
Excellent organizational skills and keen attention to detail
Working knowledge of Zoom and Microsoft ® Teams for virtual program planning/setup and execution
Knowledge of Veeva Events is desirable
What We Offer
100% employer-paid medical, dental, and vision insurance
401k plan employer matching
Eligibility for profit sharing
Generous PTO, including a week off in December for the holidays
Paid volunteer time off
Tuition reimbursement
On-site gym and other employee wellness initiatives
Casual work attire
Comprehensive mental health services
Leadership development training program and other career development programs
Remote and hybrid work schedule options
Salary range: $58,000 - $73,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.