BFCA Associate Director (Program Management Specialist) at Indiana University in Bloomington, Indiana

Job Description:

Department



MEDIA SCHOOL (BL-MSCH-IUBLA)



Department Information



The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a diverse, inclusive, and equitable community of students, scholars, practitioners, and staff.


The Black Film Center and Archive (BFCA), a center within The Media School, was established in 1981 as the first archival repository dedicated to collecting, preserving, and making available historically and culturally significant films by and about Black people. The BFCA's primary objectives are to promote scholarship on Black film and to serve as an open resource for scholars, researchers, students, and the public; to encourage creative film activity by independent and mainstream Black filmmakers; and to undertake and support research on the history, impact, theory, and aesthetics of Black film traditions.



Job Summary



This position reports to the director of the BFCA.


Department-Specific Responsibilities

• Manages the staff and day-to-day operations of the BFCA, implementing the vision and direction of the director.


• Actively seeks out IU and external grant opportunities, and coordinates with IU resources to pursue funding opportunities.


• Ensures compliance with IU procedures, as well as those of the granting entities, when grants are acquired, taking the lead on reports and other communication.


• Assists with BFCA programming, including film screenings, guest scholar and filmmaker visits, and campus or community events.


• Assists with coordinating communication and outreach, including drafting social media posts, communicating with collaborators, and hosting tours.


• Serves as the direct supervisor for the 4 full-time staff in addition to some hourly staff.


• Supports non-grant fundraising efforts including donor communication and relationship cultivation.

General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.


• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.


• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.


• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.


• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.


• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.


• Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree

Preferred

• Master's degree in film studies or related field

WORK EXPERIENCE



Required

• 2 years in a related field

Preferred

• 4 years in a film-related industry, archival/museum setting, or related field

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty


• Highly thorough and dependable


• Demonstrates a high level of accuracy, even under pressure

Preferred

• Demonstrates attention to detail and accuracy


• Demonstrates success in a supervisory role


• Creates a welcoming environment for visitors


• Experience writing grant applications, or similar technical writing, and a proven record of success acquiring grants


• Comfortable with public speaker

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Herman B. Wells Library


Indiana University Bloomington campus


This position is eligible to work a hybrid schedule (mix of up to 2 remote days with in-person work days per week), subject to change in the future based on university policy and business needs.



Advertised Salary



$53,000 - $59,000 per year



Work Hours



This position generally works standard business hours but may provide support to occasional evening and weekend events, generally scheduled well in advance.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Career


FLSA: Exempt


Job Function: General Administration


Job Family: Program Management
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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



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