Grants Fiscal Coordinator at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

00473W

Position Title:

Grants Fiscal Coordinator

Employment Category:

Quasi FT Operational (30-39 hrs per wk or 40 hrs per wk for 9, 10, or 11 mo)

Location:

William & Mary

Department:

3M1000 Education Operations

Unit Mission Statement:

We transform students, schools, and communities through professional preparation, collaborative partnerships, and the translation of research into action.

Position Summary:

The purpose of this position is to contribute to the continued improvement of efficient, effective, and appropriate functioning of financial operations within the School of Education by coordinating procurement, inventory tracking, and reconciliation for SOE grants, as well as foundation and local indexes. The incumbent will maintain a customer-oriented presence with faculty, staff, and campus personnel, while ensuring all financial controls and university financial policies are followed. Specific tasks include, but are not limited to:
* Provide overall financial services for SOE contract and grant indices and backup support for other School of Education indices.
* Apply basic accounting principles, appropriate internal controls, state and federal laws as well as local regulations and policies.
* Assist Grants Fiscal and Business Manager in budgeting balances & forecast future needs.
* Coordinate with principal investigators, OSP and other university offices to provide excellent financial support and ensure the timely, efficient and accurate processing of post-award expenditures.
* Assist with grant fiscal close out in conjunction with OSP.
* Code, process, copy and file invoices.
* Code and administer small purchase credit card or other similar purchasing methods.
* Perform monthly reconciliations.
* Purchase goods and services.
* Other projects as assigned by supervisor in support of the financial operations team.

Conditions of Employment:

* This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
* This position will work 32 hours per week.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Term:

12-Month

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

* Bachelor's Degree in related field or equivalent combination of education & experience
* Demonstrated experience in processing transactions where detail-oriented approach is required
* Intermediate level proficiency with excel
* Demonstrates strong analytical skills and critical thinking skills
* Demonstrates excellent communication skills (oral and written)
* Demonstrates ability to work well with and provide services for a diverse constituency

Preferred Qualifications:

* Bachelor's degree in accounting, business administration or directly related field
* Experience with budget development and forecasting
* Experience with Banner or other financial reporting systems
* Knowledge of Internal Controls
* Knowledge of Generally Accepted Accounting Principles
* Grant Management Experience
* Experience in higher education
* buyWM experience
* Knowledge of student financial aid rules and regulations
* Experience with W&M human resources and payroll processes, rules and regulations

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $45,000, commensurate with experience

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U06

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

11/15/2024

Review Begin Date:

12/09/2024

Open Until Filled:

Yes

Special Application Instructions:

We will not sponsor applicants for work visas for this vacancy.

Review of applications begins December 9, 2024. For full consideration, all materials must be received by the review date. Materials received after the review date will be considered only if needed.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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