The Office Administrator plays a key role in ensuring the smooth and efficient operation of the office and supporting the broader US organization. This part-time position guarantees 20 hours per week, with the potential for increased hours during peak periods. The role requires a versatile individual who can handle various administrative and clerical tasks while managing the day-to-day operations of the office.
Office Administrator Responsibilities:
Oversee the maintenance and management of an organized and efficient office environment.
Handle front desk duties, including managing phone calls, correspondence (emails, letters, packages), and necessary follow-ups.
Occasionally lift items up to 70 lbs.
Ensure all permits and licenses are up to date.
Order business cards, name badges, and other office supplies for new employees.
Collaborate with internal departments to set up workspaces, phones, and access for new hires.
Negotiate the purchase of office supplies, furniture, and equipment, adhering to company purchasing policies and budgets.
Supervise the upkeep of office equipment (e.g., copier, fax machine).
Manage daily office operations, such as distributing building access keys and providing backup security access cards.
Coordinate with vendors for maintenance, alterations, and housekeeping of office areas and equipment.
Serve as the primary contact for employees regarding facilities and administrative issues.
Maintain strong relationships with vendors, suppliers, and colleagues as the point of contact for the New Orleans office.
Manage travel arrangements, appointments, and agendas for department managers and staff.
Qualifications:
Highly organized multitasker who thrives in a fast-paced environment.
Excellent organizational and time management abilities.
Warm personality with strong interpersonal skills.
Exceptional written and verbal communication skills.
Willingness to learn and grow within the company.
Proficient in MS Office (Word, PowerPoint, Outlook, Excel).