Our client located in Dickson, TN is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the Real Estate industry!
The Executive Assistant t is a contract-to-hire opportunity with a fully onsite schedule. Responsibilities:
Act as a gatekeeper and limit executive's distractions
Make sure everyone gets announced that comes in office
Delegates tasks independently
Compliance, simple audit forms like insurance, smooth operations like all bills are printed and ready for executive to sign
Handle appointment countdowns
Deliver executives tax returns to their personal banker
Finalize paperwork for new website and help get appointments for new branding photos and video for the website
Help with insurance audit paperwork
Help with advertising calendar and get dates for mailing
Help go through mail and handle anything that needs handled with mail.
Help keep executive organized with leads and upcoming clients in CRM
Liaison between executive and employees on projects so they stay out of the weeds
Marketing/Advertising campaigns-help coordinate with Designers
New Billboard-coordinate with company and designers
Handle insurance for any vacant personal properties for executive
Coordinate car repairs, gas in car if needed and maintenance even if with a 3rd party
Manage any compliance items (this will be within a realistic skillset) like renew executives real estate license online; renew executives Driver License, etc.
Occasionally help run errands for food or drink
Oversee larger projects with the team (ordering open house signs, e-ail signature creation on Canva, troubleshooting the printer if needed, adding paper, etc.)
Help with print media campaigns like newspaper ads, Nfocus and Nashville Business Journal
Update executives TN. Association of Realtors BIO and Photo
Update executives company Bio and Photo
Order gifts for clients and family birthdays etc.
Plan Work Travel
Help with executives Passport
Help with TSA precheck
Handle State of TN-Unclaimed money
Handle deposits and light banking when needed
Help executive keep the office clean, calm in appearance and ON BRAND.
Order things for executive on Amazon, etc. when needed.
Qualifications:
Previous experience as an Executive Assistant
Driver's License
No drama and works well with others
Understands URGENCY and how to prioritize tasks
Does not use their personal phone for personal texts/phone calls unless on breaks or emergent and no personal social media at work.
Friendly, professional and can thrive in a fast-paced environment and deal with deadlines
Well-spoken and communicates well in e-mails/written correspondence
Represents the brand well
Has no interest in selling real estate
Job Title: Executive Assistant Opportunity: Contract to Hire Location: Onsite Dickson Salary: $43-53/hr