Our client is a licensed CPA Firm that assists clients with fractional and interim CFO and Controller services, along with project and M&A services. The role of Executive Assistant is critical to maintaining the success and work/life balance for the leadership team and consultants. Below is a list of expectations, the company core values, and the job duties expected for this position.
Our client is seeking a qualified and experienced professional to join our growing team as an Executive Assistant.
This position will join their team of professionals to provide support and assistance to our executive team, staff, and clients. To excel in this position, you must have great attention to detail, be able to prioritize tasks, communicate well, both verbal and written, complete tasks quickly and accurately, anticipate needs of the organization and clients, and have a positive, can-do attitude. This position requires working onsite at our downtown office Monday through Friday from 8:30 to 5.
Responsibilities:
Manage email and calendars for the executive team
Ensure that the office is stocked, clean, and welcoming to guests and employees
Plan and serve lunch to all employees daily
Assist with payroll by collecting and reviewing expense reports, reviewing and compiling hours, and sending reminders to staff.
Onboard employees, including initiating new hire paperwork, ordering equipment, and badges/parking passes.
Manage social media accounts and maintain a positive online presence.
Create, manage, and file client documents
Pay approved invoices, manage approval of subcontractor time, and technology tickets and expense.
Order, keep track of, and protect fixed assets, including the ordering of new computer and equipment.
Other duties and projects as needed
Qualifications:
Bachelor's or Associate's Degree
A minimum of 3-5 years of related experience, with prior experience with an accounting or consulting firm is preferred.
Excellent written and oral communication skills are required
Aptitude with technology is a plus
Must be able to multi-task with strong attention to detail
Must be highly motivated and able to work independently or in a team
Must possess a positive attitude and exhibit our core values
Core Values:
Entrepreneurial Minded | Trusted Business Partner | Problem Solver | Professional yet Approachable
The client offers a competitive compensation, training, and benefits package. As a certified Woman Owned Business in the City of Indianapolis and State of Indiana, they are committed to creating a diverse environment and are proud to be an equal opportunity employer.