Duvera's client, an international law firm is searching for a Director of Administration in their Dallas office due to an upcoming retirement.
The Director of Administration is responsible for effective leadership in all aspects of law firm management. The position is responsible for overseeing the day-to-day operations of the office in which they are assigned. The Director works closely with the Chief Operating Officer, Chief Human Resources Officer and the Office Managing Partner in overseeing the staff and operations in the office.
This position will be in the office 5 days a week, combining management of the local office and firmwide oversight of the firm's paralegals. Paralegal oversight includes overseeing work allocation, utilization and profitability, performance management and professional development.
Primary Responsibilities
Develop and manage the annual budget, collaborating with management to create it
Recommend and implement administrative policies and procedures
Coordinate with partners and others to identify staffing needs
Recruit, hire, train, and evaluate staff, as well as addressing grievances and disciplining employees
Respond to inquiries and resolve issues, communicate effectively with staff and other departments
Supervise assistants and ensure proper administrative support for all personnel
Collaborate with firm leadership to ensure local office needs are being expressed and addressed in a timely manner
Plan and execute or oversee the planning of office-specific events and firm events
Serve as the primary point of contact for the office building management
Oversee both short and long-term facilities projects, including serving as the project manager for office buildouts and remodels to ensure efficiency and conducted within budget
Maintain physical space, ensuring a safe, clean, and functional environment
Facilitate space planning and internal office moves to ensure the best utilization of workspace and resources
Provides oversight of the special services, mailroom and conference services teams
Collaborate with building management to set safety protocols, plan new projects, and perform repairs
Ensure regular review and compliance with firm's business continuity plan
Oversee Firmwide paralegal work allocation and promote utilization
Monitor workloads and professional development of paralegals
Collect feedback for all paralegals and participate in the firm's performance management process
Provide guidance and mentorship to paralegals
Skills / Abilities
Excellent verbal and written communication skills
Understanding of labor laws related to recruiting and supervising employees
Proficient in Microsoft Office Suite including Excel skills
Experience in legal services and ability to understand workloads to ensure proper staffing
We've worked with this firm for nearly 20 years! Their employees have excellent tenure and the firm culture is fantastic firmwide!