Our client, a top venture capital firm is actively searching for a workplace coordinator to support their San Francisco Office. In this role the candidate will be tasked to provide basic executive support experience via calendaring, expense reporting, and light travel coordination for team members as needed.
Salary: $90-100k base
Responsibilities:
Greet and direct incoming guests, employees and clients, acting as the first point of contact
Act as the main liaison for third-party facilities, building management, IT, and maintenance needs or repairs
Managing conference room calendaring and supporting the office team members with their conference room reservation requests. Maintain the conference rooms as well
Receiving, sorting, distributing, and mailing correspondence and packages
Supporting the coordination of periodic team lunches, happy hours, and other internal and external events
Oversee inventory for office and kitchen supplies; ensure the office is fully stocked at all times
Maintain organization and cleanliness of all common areas
Undertake special projects and additional responsibilities as required
Collaborating on projects with other EAs both locally, and globally, as required
Qualifications:
At least 4 years of experience with Reception, Office Manager, and/or other Administrative experience
Venture Capital or Finance industry background is a plus
Excellent communication skills, must be and communicative with others
Must be proficient in MS Office
An ability to effectively handle demanding situations with grace and poise
Resourcefulness and the ability handle multiple tasks and maintaining an attention to details
Experience working in technology startups, Venture Capital, Private Equity, or Investment Banking is a plus
Positive, can-do attitude and ability to juggle several projects at once
Ability to anticipate the needs of every department within the office
Ability to work at a fast pace while maintaining accuracy
Resourceful and ready to proactively solve problems
Eager to learn new skills and work with a collaborative team
Please submit your resume for immediate consideration!
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