Our team is currently looking for an Administrative Assistant for a client in the Oil and Gas Industry.
Working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including word processing or typing letters, memoranda and forms, produces presentation materials, keeps track of budgets, produces department reports, orders supply, maintains files, answers telephones, schedules appointments/ conferences, makes travel arrangements, receives visitors, and sorts/distributes mail.
RESPONSIBILITIES AND ESSENTIAL DUTIES: • May process time sheets, payroll, cashiering, budget, expense accounts and other financial records, coordinates with other departments as required, make travel arrangements, schedules appointments, etc. • Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.). • Plans or schedules own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide work direction for clerical group; may review work of others; may train others. • Composes correspondence and reports for supervisor's signature; research, abstracts and compiles information and data for analyses; reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; maintains complex accounting ledgers, petty cash funds, inventory, etc. • Implements established safety procedures. • Performs other duties as assigned (no more than 5% of duties).
MINIMUM REQUIREMENTS: • H.S. Diploma/GED required. College courses/vocational training desired. Technical/vocational college courses/training desired. • 3+ years of related experience required. • Must be able to operate a computer and peripheral equipment for word processing. Demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing. • Must possess intermediate math skills and be able to operate a calculator. • Excellent oral and written communications skills required. • Proficiency in computer software applications. • Ability to handle multiple activities/projects and their deadlines.
The Global Edge Consultants, LLC is an Equal Opportunity Employer. The Global Ede Consultants, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.