Our client is Los Angeles is seeking an Office Support Specialist to join their team! The Office Support Specialist performs operational duties under general supervision and with reliance upon established procedures and policies. The position serves as a member of the Operations Team to include areas of facilities, mail room, facsimile and purchasing, ordering of office supplies and Conference Service setups, food orders as needed.
5 plus month assignment to start ASAP
Pay rate: $26 per hour
Must be familiar with Trial Binder Preparation
In-office 5 days per week
9:00AM - 5:30PM must be flexible for occasional OT
Responsibilities:
Assists with creating, editing, formatting and troubleshooting legal documents, using various programs, including Microsoft Word, PowerPoint and Excel. Proofreads documents to ensure accuracy of copy, grammar, punctuation and correct formatting. Returns work to Secretary or Paralegal for final proof and return to attorney.
Performs high volume copying on high-end equipment for customers per their specifications. Uses all other copier/duplicator/binding equipment as needed.
Ability to produce binders and litigation kits is required.
Coordinates workload with others in order to meet deadlines.
Picks up from and delivers jobs to the client.
Assists other duplicating clerks as needed.
Responsible for mail delivery/distribution, end of day mailings and FedEx drop offs.
Schedules routine maintenance on all copy machines and scanners. Performs basic maintenance on copy and scanning equipment in all copy centers and in duplicating center including clearing paper jams, cleaning surfaces and troubleshooting service issues.
Stocks service centers and printer stations with paper weekly and/or as needed.
Establishes and maintains good working relations with clients, coworkers, and administrative personnel.
Performs weekly visual inspections of copying and scanning equipment to identify service issue or damage.
Makes efficient use of firm resources.
Enters all work into BillBack and checks for accuracy.
Identifies ways and means to reduce costs of operations and/or to increase service, timeliness and quality.
Coordinates client mailings and distributions, as needed.
Maintains electronic filing systems in compliance with firm guidelines and office policy to ensure accurate and efficient retrieval of data.
Receives and screens telephone calls in a manner consistent with office policy and attorney preference. Provides telephone assistance and replies to incoming requests through a team d-list.
Coordinates projects with secretaries, service departments and outside vendors, as appropriate.
Maintains a log of all work performed using Track-It.
Performs other duties as assigned.
Qualifications:
Demonstrated basic knowledge of MS suite of products such as Word, Excel, PowerPoint and Outlook.
Knowledge of Adobe Acrobat, Word Styles, Track Changes, Table of Contents, Table of Authorities, Elite, InTapp, Interaction, and Chrome River a plus.
Ability to exercise sound judgment and discretion as well as perform routine and non-routine tasks with care, attention to detail and efficiency.
Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload.
Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors, and external contacts.
Must possess a thorough command of the English language, including excellent spelling, grammar and punctuation.
Ability to provide quality client service to both internal and external contacts, regarding non-legal matters of a routine nature.
Must possess the interpersonal skills necessary to communicate information with tact and courtesy as well as follow instructions effectively from a diverse group of clients, attorneys and staff.
Ability to accurately type a minimum of 50 words per minute.
Basic knowledge of standard office equipment including copy, fax and scanning machines.
Ability to work overtime hours as requested.
Ability to safely lift, move and carry items without assistance, weighing up to 25 lbs
The position requires an AA/BA/BS degree or equivalent specialized training.
The position requires a minimum of five (5) of related experience in a Copy Center. Prior law firm experience preferred or other related Copy Center Sercices Industry preferred.
If you meet the required qualifications and are interested in this role, please apply today. \
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.