A highly successful entertainment company in LA is seeking an Executive Assistant. This position is responsible for providing day-to-day administrative support to the company Chairman and CEO.
Responsibilities to include, but not limited to: • Manage executives' calendar and schedule meetings, follow-ups, and confirmations, both
internal and external, for all levels in various time zones. • Monitor incoming calls and roll calls as needed. • Anticipate needs and provides administrative support to the executive. • Generate and distribute materials for meetings. • Review and ensure executives' needs are met for any domestic and international travel. • Maintain any files, contacts, including confidential and critical documents. • Manage incoming mail and prepare outgoing correspondence. • Process expense reports. • Submit health insurance claims. • Other adhoc projects.
Qualifications: • 2+ years of Executive Assistant experience at an Entertainment company preferred. • Strong interpersonal and communication skills. • Ability to assess and determine priorities. • Must be able to perceive when an issue is sensitive and handle appropriately. • Experience within and knowledge of the entertainment industry. • Ability to prioritize, manage, and track multiple tasks and action items simultaneously. • Highly organized, proactive, and resourceful with problem-solving skills and a sense of
accountability. • Ability to self-motivate and work independently, follow-up as needed, and see matters
through to completion. • Maintain a high level of discretion, confidentiality, and professionalism. • Interact with all levels • Must remain flexible, adaptable, and efficient and anticipate the needs of the executive. • Proficient in Microsoft Office