Administrative Assistant at Madison Air in Chicago, Illinois

Job Description:

• Assist two Business President's with calendar management, travel, and expense reports.
• Assist with coordinating reservations for both personal and business travel, including transportation and accommodations.
• Log all invitations and contributions to be reviewed during the weekly scheduling meeting.
• Order lunch and set up conference rooms for meetings as needed.
• Register, greet, and escort guests as needed.
• Maintain business and personal contact lists, including confidential personal data.
• Order personal and business items as directed.
• Prepare reports as directed.
• Provide backup support to the CEO when needed.

• Strong written and verbal communication skills.
• Highly organized with meticulous attention to detail.
• Strong time management skills.
• The ability to work with little supervision.
• Strong problem-solving skills and the ability to work independently.
• Ability to build and maintain positive relationships with colleagues, executives, and external contacts.
• Ability to adapt to changing priorities and handle multiple tasks efficiently.
• Demonstrate the ability to handle sensitive and confidential information with discretion.
• Professional demeanor and strong interpersonal skills.
• Ability to work collaboratively in a team environment.
• Strong sense of responsibility and ability to take initiative.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).

• College preferred; equivalent experience may be considered.
• Minimum of 3 years administrative assistance experience.
• Experience working in a professional office environment.