We are seeking an Office Coordinator to oversee the operations of our Santa Clara, CA office for a rapidly growing financial software startup. In this role, you will serve as the main point of contact for all office-related needs, including vendor management(such as catering and snack programs), seating arrangements, internal and external office events, and working with property management. Additionally, you will focus on fostering a positive and engaging workplace atmosphere by carefully assessing and addressing the unique needs and preferences of the office. The ideal candidate will have experience as an office manager or coordinator, capable of managing a mid-sized office, addressing issues promptly, and collaborating with a global team on various projects and events.
REQUIRED SKILLS AND EXPERIENCE • 2-3 years of experience as an Office Manager or Office Coordinator - Corporate experience • Proactive problem-solving skills and a growth mindset • Takes ownership and accountability for office space and operations • Desire to grow within the role and alongside the team • Demonstrated persistence in overcoming challenges • Effective communication with New Jersey and San Francisco site leads, fostering collaborative relationships • Passionate about creating an inclusive environment that promotes community and engagement, both virtually and in-person • Experience with G Suite and Slack • Proficiency in spreadsheet management and documentation High level of professionalism
NICE TO HAVE SKILLS AND EXPERIENCE • On Guest Management System • Jira suite ticketing - Any experience with access management - key cards