Administrative Assistant at Stella-Jones Corporation. in Alexandria, Louisiana

Job Description:

The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.

Responsibilities:

• Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.
• Gather, sort and distribute incoming and outgoing mail within the department.
• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
• Answer telephones, route calls, and/or take messages.
• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
• Maintain office supplies for department; approve special office supply requests.
• Maintain department files and library including record retention program.
• Prepare and submit monthly forms, invoices, and check requests.
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Provide backup support to front desk receptionist.
• Perform other related duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualifications:

• Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience
• Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy
• Excel experience highly preferred
• Confidentiality, multitasking and flexibility required
• Excellent written and verbal communication
  
  
• Strong interpersonal skills and good judgment
  
  
• Ability to work flexible hours as necessary
  
  
• Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy

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