A/P Specialist at Roth Staffing Companies in San Ramon, California

Job Description:

Accounts Payable Clerk -Property Management/Real Estate




About the role:



We are seeking a detail-oriented Accounts Payable Clerk to join our established property management firm in the East Bay. This position plays a key role in managing and processing invoices, handling vendor inquiries, maintaining accurate financial records, and supporting administrative functions. If you're organized, enjoy working with numbers, and have a strong attention to detail, we want to hear from you!



Key Responsibilities:




Daily Duties:



- Sort and process incoming accounts payable mail.


- Process invoices, ensuring accuracy and proper backup documentation.


- Assist with approval workflows for invoices and resident manager/portfolio manager requests.


- Handle security deposit accounting and utility service requests.


- Process check runs.


- Organize and file paid invoices in a timely manner.


- Assist with reconciling credit/credit card accounts and updating spreadsheets.



Vendor and New Vendor Support:



- Communicate with vendors regarding invoice discrepancies, missing invoices, and other inquiries.


- Track approval processes for new vendors and ensure proper documentation (W-9, COI, etc.).



Monthly Duties:


- Maintain spreadsheets for insurance tracking (owner and tenant policies).


- Submit Form 542 for 1099 vendors and assist with monthly payable copies.


- Ensure timely filing and delivery of all payables and reports to the Bookkeeper.



Administrative and Office Support:



- Open and distribute company mail, provide general office support (scanning, copying, filing, etc.).


- Answer and direct calls on a multi-line phone system.


- Assist with office supply inventory and office cleanliness.


- Backup for bank deposit runs and assist with company events as needed.


- Help with setup for new properties and vendor contact updates.



Annual Duties:



- Assist with processing 1099 forms and other year-end accounting tasks.


- Organize and box AP files for year-end processing.



Qualifications:



-2-3 years of accounting experience, property management/real estate preferred.


- High school diploma or equivalent required; accounting experience preferred.


- Strong attention to detail and organizational skills.


- Ability to handle multiple tasks and meet deadlines.


- Good communication skills and ability to work with vendors and internal teams.


- Proficient with Microsoft Office and basic office equipment. Yardi or similar ERP highly preferred.



Salary: $26-29 Hourly


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.