Orientation and Pre College Coordinator at University of Oklahoma in Norman, Oklahoma

Job Description:

The Office of Admissions & Recruitment (OAR) works to bring in the next generation of Sooners. Our team operates from Norman as well as across the state, nation and world. We provide support to incoming domestic and international freshman and transfer students as they navigate the college application and decision process. Additionally, we partner with parents, counselors, and communities in providing resources to students interested in higher education. Our goal is to build a vibrant community with limitless potential by recruiting the most academically qualified students with a variety of educational, service, involvement and community experiences.

We need someone who exhibits:

Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe environment for students and families and team members, including having emotional intelligence and self-awareness. Transparency, professionalism and thoughtfulness in communication.

Care: Prioritization of creating the best experience possible for each person we encounter and at every step of the student experience. Providing service to others by being friendly, welcoming, and approachable. Commitment to collaboration and to being a team player with a positive attitude. 

Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management, OAR, and OU; self-motivation. Consistency in meeting deadlines and responding in a timely manner.

Innovation: Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the field of college enrollment management. A focus on innovation, displaying an understanding of positive change and possessing a strong analytic ability. Efficiency by researching best practices, making creativity a priority.

Responsibilities Include:

• Recruits, builds communication and advises for the Orientation and Pre-College Programs team.


• Designs and produces concurrent recruitment materials, attends recruitment fairs and assist with all-year Orientation programs provided to freshman, transfer, and concurrent students alike.


• Serves as a liaison between OAR, on campus colleges, faculty and information technology and other relevant local, regional, and national associations.


• Serves as a resource to guide prospective students about the concurrent admissions process and will facilitate and coordinate related application/enrollment/orientation processes of the college.


• Cultivate and build relationships with prospective concurrent students, families, high school counselors, and other key stakeholders across campus and the state of Oklahoma to recruit the best and brightest to OU concurrent enrollment.


• Serves as a resource to guide prospective concurrent students through the admissions process and will facilitate and coordinate related application processes of concurrent enrollment; reads concurrent applications, schedules admissions committee meetings, and prepares related documentation.


• Serves as the direct academic advisor, alongside another coordinator, for concurrent students each semester they are admitted and want to take coursework with OU.


• Co-manage the Summer Sooner Discovery program, a summer concurrent initiative, and help to oversee 5-6 Sooner Discovery current student guides.


• Serves as a student recruiter for concurrent enrollment; designs, produces and maintains recruitment literature; prepares and maintains college bulletins; responds to prospective student and applicant inquiries; represents the college at career fairs and guest lectures held at other universities; works with department chairs and faculty to coordinate recruitment fairs and academic advising sessions.


• Assists with New Sooner Orientation for first time freshman, transfer as well as concurrent students.
  
  
  
  • This position will host bi-weekly concurrent orientation webinars beginning in Spring 2025 and will be required for admitted concurrent students to attend prior to enrollment.
  
  
  
  


• Sit on OAR’s Early Outreach committee, helping to build communications, research, and create moments for concurrent students to engage with OU early in their college search process.


• Fully utilize and attain the proper training for the use of our CRM to communicate and proactively outreach to prospective concurrent students, families, and high school counselors. Additionally, with use of the CRM, build reports and queries to track the progress and ROI for concurrent.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree, AND

• 12 months of related experience.

Equivalency Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 60 months of related experience.

Skills:

• Effective verbal and written communication skills


• Basic math skills


• Computer skills, including proficiency in navigating and maintaining databases


• Some travel required for recruiting


• Detail oriented for accuracy of data and information


• Highly organized and ability to handle multiple projects and deadlines


• Ability to communicate well and build rapport with students, faculty and staff


• Ability to read and interpret policy as well as State and Federal regulations


• Customer service skills

Certifications:

• Valid driver's license or ability to obtain within 30 days of hire date.

Advertised Physical Requirements:

• Ability to bend, lift, stoop and carry.  


• Ability to engage in repetitive motions. 


• Standard office environment.


• Frequent exposure to pressure caused by deadlines and busy periods.


• May be required to travel.  


• Ability to work effectively with a wide range of constituencies.  


• Requires contact with other departments and university officials.


• Willingness to work extended and weekend hours during peak periods.

Departmental Preferences:

• Experience in higher education


• Knowledge of OU

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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