Beacon Hill's client is seeking a Temporary Administrative Assistant to join a dynamic team environment, supporting multiple office locations while collaborating with finance, marketing, human resources, and information technology teams. The ideal candidate will bring a positive attitude, strong integrity, a desire to learn and grow, and the ability to manage tight deadlines with exceptional attention to detail. Effective communication skills, professionalism, and the ability to foster cooperative working relationships are essential. This temporary, full-time role operates Monday through Friday with paid parking.
Responsibilities
Provide excellent customer service to internal clients, ensuring timely and accurate execution of requests.
Prepare, review, edit, and manage various documents, including letters, proposals, reports, and presentations.
Assist with meeting preparations, including scheduling, room setup, and conference calls.
Monitor and complete tasks within the administrative ticketing system.
Organize and maintain project documentation and files.
Coordinate travel arrangements and itineraries.
Communicate with vendors for service requests.
Perform reception and production duties, including handling mail.
Maintain and stock office supplies and ensure office readiness.
Keep office areas clean and organized.
Implement and manage office systems and procedures.
Print, bind, and prepare materials, including project documents and proposals.
Assist with mass mailings and other administrative tasks as required.
Qualifications
High school diploma and 1-3 years of related experience.
Strong attention to detail.
Proficiency in Microsoft Office Suite365, with advanced skills in Word and Excel.
Ability to thrive in a fast-paced, collaborative environment.
Excellent verbal, written, and organizational skills, with professional telephone etiquette.
Service-oriented mindset with a positive, can-do attitude.
Physical ability to lift up to 45 pounds and stand or walk for extended periods.
Valid driver's license with an acceptable driving record.
This role offers an opportunity to contribute meaningfully in a team-oriented, high-energy workplace.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.