A leading national Student Housing, Hospitality, and Medical Furniture Manufacturer looking for a motivated, talented, and effective "Executive Assistant" reporting to the CEO responsibilities.
Company Title - Executive Assistant
The position needs someone organized to manage and schedule all related items for the company's CEO. This person needs to be agile, assertive, and detail-oriented. Problem solver with exceptional management skills. Flexibility at handling tasks, projects, and assignments.
The person must reside in the Columbia, Spring Hill, and Franklin areas. Office hours are 8 am-5 pm CST, Monday-Friday, with some flexibility.
COMPANY CORE VALUES: • Unwavering Loyalty • Passion for Excellence • Performance that transcends expectations
BENEFITS: • Paid vacation time Off (PTO) • Four paid personal development days per year • 6 Paid holidays off • Paid (health, dental, and vision) insurance
Job Type: Full-time
Starting Pay $50,000.00+ per year based on experience
Objectives of this role
Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
Manage communication with employees by liaising with internal and external executives on various projects and tasks.
Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
Responsibilities
Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site
Required skills and qualifications
Four or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees
Preferred skills and qualifications • Microsoft Office • Teams • Zoom • Excel • NetSuite software a plus