Hours: 8:30 AM - 5:30 PM (typical hours; flexibility required)
Schedule: 5 days in-office
Overview
We are looking for a proactive and organized Office Manager to oversee daily operations while also serving as the first point of contact at our reception desk. This dual-role position requires a dynamic individual who can manage office administration efficiently and provide excellent customer service to visitors and clients.
Key Responsibilities
Office Management:
Oversee daily office operations, ensuring a well-functioning and organized work environment.
Manage office supplies, equipment, and vendor relationships to maintain office resources efficiently.
Implement and enforce office policies and procedures to promote a productive workplace culture.
Assist with onboarding and training of new employees, providing them with the necessary resources and orientation.
Coordinate office events, meetings, and team-building activities to foster employee engagement.
Reception Duties:
Serve as the first point of contact for visitors and clients, greeting them warmly and professionally.
Manage incoming calls, emails, and correspondence, directing inquiries as appropriate.
Maintain the reception area, ensuring it is tidy and welcoming at all times.
Schedule and coordinate meetings, including room bookings and necessary arrangements.
Administrative Responsibilities:
Support various administrative tasks such as document preparation, data entry, filing, and maintaining office records.
Assist with expense reporting and budget tracking for office operations.
Collaborate with leadership to streamline office processes and enhance efficiency.
Qualifications
Experience: 3-5 years of experience in office management or administrative support roles.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Strong organizational and multitasking abilities with attention to detail.
Excellent interpersonal and communication skills.
Education: Bachelor's degree preferred but not required.
Attributes
Professionalism: Maintain a high level of confidentiality and discretion in handling sensitive information.
Flexibility: Adaptable to changing priorities and able to work independently as well as part of a team.
Customer Service Oriented: A positive, approachable demeanor with a focus on delivering exceptional service to both internal and external stakeholders.
Benefits
Competitive salary commensurate with experience.
Comprehensive health, dental, and retirement benefits.
Opportunities for professional development and career advancement.
If you are a detail-oriented, self-motivated individual with a passion for creating a positive office environment, we invite you to apply for this exciting opportunity to manage our office operations in Midtown Manhattan.