ProspectBlue has partnered with a reputable law firm in Virginia Beach, Virginia and seeks a Firm Administrator. The ideal candidate will play a crucial role in overseeing various administrative functions, supporting attorneys, and ensuring the smooth operation of day-to-day activities. The expectation is that the firm administrator will collaborate with partners and staff to maintain a high level of efficiency and professionalism within the firm. This is an in-office position. Competitive salary and excellent benefits!
Responsibilities:
1. Oversee and manage all aspects of the law firm's administrative functions, including office supplies, equipment, maintenance, and security.
2. Prepare and manage the firm's budget, handle accounts payable and receivable, track expenses, and ensure compliance with financial regulations.
3. Assist with recruitment, orientation, and onboarding of new employees. Oversee personnel records, payroll, benefits administration, and performance evaluations.
4. Develop and implement office policies and procedures to streamline processes, enhance efficiency, and ensure compliance with legal and regulatory requirements.
5. Stay updated with technology advancements and recommend, implement, and maintain appropriate software and systems to support the firm's operations.
6. Serve as a liaison between attorneys, staff, clients, and external stakeholders. Coordinate meetings, manage calendars, and assist with scheduling and travel arrangements.
7. Establish and maintain organized filing systems for legal documents, correspondence, and administrative records. Ensure compliance with document retention and confidentiality policies.
8. Assist with marketing initiatives, including website updates, social media management, client events, and maintaining client databases.
9. Liaison with vendors, such as IT service providers, office suppliers, and maintenance contractors, to ensure timely delivery of services and resolve any issues.
10. Stay abreast of legal regulations and requirements relevant to the law firm's operations. Implement and monitor compliance measures to mitigate risks.
Law Firm Administrator Required Skills
1. Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
2. Excellent communication skills, both written and verbal, to effectively interact with internal and external stakeholders.
3. Attention to detail and accuracy in all aspects of work, including financial management and data analysis.
4. Proficiency in office productivity software, such as Microsoft Office Suite, and knowledge of legal practice management software. Center Base experience is preferred.
5. Ability to maintain confidentiality and handle sensitive information with integrity.
6. Problem-solving and decision-making skills to address operational challenges and propose effective solutions.
7. Strong leadership skills to manage a team and work collaboratively with attorneys and staff.
8. Flexibility and adaptability to multitask, handle a fast-paced work environment, and respond to changing priorities.
Required Qualifications
1. Bachelor's degree in business administration, management, or a related field. A degree in law or paralegal studies is a plus.
2. Previous experience in law firm administration or a similar role in a legal environment.
3. Knowledge of legal principles, procedures, and terminology.
4. Familiarity with financial management and accounting practices.
5. Experience in human resources management, including recruitment, employee relations, and performance management.
6. Strong understanding of technology systems and software relevant to law firm operations.
7. Knowledge of marketing and business development practices in the legal industry.
8. Familiarity with legal ethics and professional responsibility guidelines.