We are a dynamic and forward-thinking organization in the legal and finance sector, committed to delivering exceptional services and solutions. Our team values collaboration, integrity, and excellence, and we are looking for a dedicated Executive Assistant to support our Director of Administration, with secondary support to our Operations Manager and HR Manager.
Position Overview:
The Executive Assistant will play a crucial role in ensuring the smooth operation of our executive team. This position requires a highly organized and detail-oriented professional with a minimum of 5 years of experience in a similar role within the legal or finance sphere. The ideal candidate will possess advanced Excel skills and will be adept at creating professional presentations for senior leadership.
Key Responsibilities:
Provide high-level administrative support to the Director of Administration, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assist the Operations Manager and HR Manager with various tasks and projects as needed.
Prepare and organize documents, reports, and presentations, utilizing advanced Excel skills including pivot tables, VLOOKUPs, and data visualization techniques (charts/graphs).
Collaborate with senior leadership to craft impactful presentations that convey complex information clearly and effectively.
Maintain confidentiality and exercise discretion in all interactions, particularly regarding sensitive information.
Coordinate and facilitate communication between departments, ensuring that all stakeholders are informed and aligned.
Manage special projects and initiatives as assigned, demonstrating strong project management skills.
Perform additional administrative tasks as required to support the executive team.
Qualifications:
Bachelor's degree preferred; relevant experience may substitute for education.
Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably within the legal or finance sectors.
Exceptional proficiency in Microsoft Excel, including advanced functions such as pivot tables, VLOOKUPs, and data visualization (charts/graphs).
Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
Excellent written and verbal communication skills.
High level of professionalism and ability to work independently with minimal supervision.
Familiarity with presentation software (e.g., PowerPoint) is a plus.
What We Offer:
Competitive salary and benefits package. 100k-120k base + bonus
Opportunities for professional development and growth within the organization.
A collaborative and supportive work environment in a vibrant Miami office.