EXECUTIVE ASSISTANT to the VP of General Merchandise at Kroger Corporate in Portland, Oregon

Job Description:

Provide administrative assistance to the vice president of Total Rewards and Human Resources (HR) Systems, as well as the Total Rewards and HR Systems leadership team. Coordinate routine matters, meetings, travel for leadership and various other assignments with minimal direction. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Minimum
- Excellent written and oral communication skills; ability to compose general correspondence
- Ability to demonstrate discretion and good judgment in setting priorities and answering/disseminating correspondence
- Ability to complete tasks with a sense of urgency and a passion for serving customers
- Experience coordinating meetings, schedules, projects and travel arrangements
- Ability to multi-task and prioritize responsibilities in a fast-paced, ever-changing environment to meet challenging deadlines
- Strong administrative and organizational skills
- Strong general computer skills with the ability/willingness to learn new software
- Proficient Microsoft Office skills
- Ability to exhibit patience, discretion and good judgment in setting priorities, answering or directing correspondence and coordinating various meetings/conference calls
- Excellent attention to detail, accuracy and follow-up skills
- Strong interpersonal skills and diplomacy when collaborating with others
- Ability to handle sensitive information while maintaining a high degree of confidentiality

Desired
- Secretarial experience
- Experience within other departments at Kroger
- Advanced PC skills- Facilitate contact between divisions, senior executives and their assistants, vendor partners and numerous outside partners, including trade organizations
- Coordinate routine matters, meetings, travel and various other assignments with minimal direction and provide general administrative support and problem-solving assistance to the department
- Request and process system access for new associates using Kroger's Account Provisioning Tool (APT)
- Maintain the department filing system
- Maintain travel and in/out calendars for the department and distribute schedules to the corporate HR department on a weekly basis
- Provide excellent customer service to all customers/associates
- Act as a department resource for division HR teams and associates
- Assist in the coordination of company activities
- Provide administrative support and problem-solving assistance to other executive assistants
- Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction required to exemplify the philosophy of that office
- Ensure accurate, efficient processing and dissemination of written and verbal communications to the executive and his/her staff
- Maintain division contact lists, email group lists and conference call schedules
- Coordinate print and fulfillment projects and events through IKON office services
- Maintain open channels of communication with all managers to ensure processes are carried out smoothly and efficiently
- Must be able to perform the essential job functions of this position with or without reasonable accommodation