Area Operations Coordinator at Securitas Critical Infrastructure Services, Inc in DUMFRIES, Virginia

Job Description:

Salary: $65,000-$80,000

Remote position

JOB SUMMARY
The Operations Coordinator serves as confidential administrator for a designated business unit. In addition to day-to-day administrative support, this position focuses on the key Client Service support areas of: Onboarding, Invoicing, Accounts Receivable, Contract Administration and Purchasing.

DISTINGUISHING CHARACTERISTICS
Primary job function is serving as administrator for the Risk Management Director. This job description applies only to salaried positions performing essential functions of the nature described, with the authority to make independent choices, free from immediate supervision, in significant matters that affect the business, or to carry out tasks that are directly and closely related to such work.
ESSENTIAL FUNCTIONS
•The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
•All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
•Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
•In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
•All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
Duties Include:
1.Carries out diverse administrative duties and implements organizational policies and practices on behalf of and as directed by the business unit leader.
2.Collects, organizes, inputs, compiles, analyzes and presents information pertaining to operations such as financial reports, budgets, customer service reports, and company or supervisor report requests; compiles data and arranges for final preparation of reports for management decision making.
3.Processes all Accounts Payable including invoices and bills for payment and processing approved expense reports in automated systems where applicable.
4.Supports Accounts Receivables activity to include but not limited to invoicing, collections, client interaction, invoice inputs into client-based systems (e.g., Ariba, Coupa, etc.), tracking payments, handling corrections and similar.
5.Aids line management in a staff capacity by coordinating office services, such as personnel, budget preparation and records control, and conducting special management studies.
6.Provides operational administrative support to include ordering equipment/uniforms, inputting payroll, Help Desk Requests, handling intra-company cost transfers and similar.
7.May handle system related activity to include contract inputs, supplemental billing, purchase order updates and other system related inputs.
8.Acts as a liaison between the business unit office, corporate and operating center functions and resolves day-to-day operational issues. While in office, may screen telephone calls; receive and direct visitors, and respond to or direct inquiries.
9.Plans and schedules meetings and events; maintains calendar of appointments and travel itineraries; coordinates related arrangements.
10.Prepares correspondence, memoranda and reports; prepares and distributes minutes of meetings; prioritizes and responds to communications.
11.Performs additional functions, duties and specific tasks of a similar nature and scope as necessary in order to achieve assigned business objectives.
MINIMUM QUALIFICATIONS AT ENTRY
Additional qualifications may be specified and receive preference depending upon the nature of the position
Basic Qualifications
•US Citizenship preferred.
•At least 18 years of age
•Ability to acquire and maintain specific clearances / access requirements as appropriate for the position.
Education/Experience
•Highschool Diploma / GED - Undergraduate degree preferred
•Three (3) years of administrative work experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
•Applicable work experience and knowledge of security and risk management a plus.

Background Prerequisites
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements
Competencies (as demonstrated through experience, training, and/or testing)
•Thorough understanding of standard office procedures and practices.
•Knowledge of basic bookkeeping.
•Ability to read, analyze, and interpret various internal and external documents and reports.
•Ability to write reports and business correspondence in a clear and concise manner.
•Ability to present information effectively and to respond to questions from groups of managers,
customers, and the general public.
•Demonstrated proficiency in various office productivity software including word processing,
spreadsheet, presentation, and database applications.
•Ability to analyze a variety of data and develop recommendations and solutions.
•Planning, organizing, and project management skills.
•Ability to communicate clearly and concisely.
•Ability to take initiative and achieve results
•Ability to interact effectively at all levels and across diverse cultures.
•Ability to be an effective team member and handle project leadership responsibly.
•Ability to adapt to changes in the external environment and organization
•Ability to carry out multiple assignments concurrently.
•Courteous telephone manner.
•Strong customer service and results orientation.

WORKING CONDITIONS (Physical/Mental Demands)
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
• Maintaining composure in dealing with executives, clients, prospects and staff, in group settings and in situations requiring high performance and results.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Required ability to handle multiple tasks concurrently.
• Computer usage.
• Handling and being exposed to sensitive and confidential information.
• Regular talking and hearing.
• Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
• Close vision, distance vision, and ability to adjust focus.

A Word about EEO, Pay Transparency and Other Requirements:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
About Us
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.About the Team

Our Company Mission:

Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Our Values:

Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:

Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:

Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.

Helpfulness:

As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.