Office Manager at University of South Florida in Tampa, Florida

Job Description:

Dept Number/Name: 0-1407-000 / School of Info Systems & Mgmt

College Division: Acad Affairs-Coll of Business

Salary Plan: Staff

Job Code/Title: 0716 / Office Manager

Hiring Salary/Salary Range: $50,000 - $55,000

Position Number: 00003110

ORGANIZATIONAL SUMMARY:

The College of Business consists of 5 academic units. The Department of Management & Organization is one of the departments. The department has approximately 18 faculty, one department chair, one office manager, and one half-time OPS (student or non-student).

POSITION SUMMARY:

The primary purpose of this position is to provide administrative support to the faculty of the Department of Management & Organization. This position manages the functions of the department; assures payroll is met, ensures that the department remains within its budget, and supervises the department to operate in a timely and efficient manner.

RESPONSIBILITIES:

Establishes and maintains systems for administration of academic records for the area, including electronic files, records, and databases. Provides for support of instruction and student administration. Contact and assistant to Director for Course assignments. Supervise and train staff position(s) in their duties.

Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Fulfills administrative requirements for faculty and other searches within area of responsibility. Handler of visa process for visiting and PostDoc scolars.

Manages and audits annual and sick leave records, and employee timesheets. Administers leave payouts. Prepares and approves online payroll certifications. Serves as the local point of contact to payroll.

Prepare the Assigned Faculty Duties and Faculty Activity Reports, using appropriate systems for these purposes.

Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.

Prepares special spreadsheet reports and presentations as needed. May prepare brochures or web site content for communication within USF and/or to external audiences.

Performs other office administration duties as required to support the mission and function of the area of responsibility.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

PREFERRED:

Familiarity with USF policies and procedures.

SPECIAL SKILLS/TRAINING:

Excellent written and oral communication skills.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38312

Posting Date: 11-27-2024

Posting End Date: 12-04-2024

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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