Executive Assistant at Career Group in New York, New York

Posted in Other about 15 hours ago.

Type: full-time





Job Description:

Overview

Global investment banking firm is seeking an Executive Assistant. The Executive Assistant will support a small group of Investment Banking Managing Directors in their daily activities, managing their calendars, travel, expenses and correspondence.

Key Responsibilities:
  • Maintain calendar management, gatekeeping, and meeting logistics for the Managing Directors and Directors and ensure leaders are aware of priority issues of impact
  • Review and respond to emails, filing and forwarding as appropriate
  • Screen phone calls and visitors and be the point of contact for assigned client groups
  • Coordinate possible complex travel arrangements including international travel, working with domestic and international clients
  • Prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation where needed; prepare and process required documentation for international travel
  • Assist in organizing firm events, holiday parties and the preparation of all logistics.
  • Create, edit, and proofread correspondence, formal communications and presentations as needed
  • Create and maintain team distribution lists, org charts, staff listings, etc.
  • Manage all connectivity aspects for conference rooms: visual computer presentations, video conferencing, conference dial ins and assist with meeting materials and agendas as needed
  • Distribute companywide announcements, book, and manage conference rooms, and help to coordinate catering when needed
  • Support when needed reception and kitchen, including greeting visitors, purchasing, ordering of catering, and maintaining all inventory for supplies in office
  • Liaise with property managers regarding access cards, repair requests, service and general building maintenance when needed
  • Time management and prioritization of tasks
  • Adherence to company and department policies regarding managing sensitive information

Required Qualifications:
  • Bachelor's Degree required; additional experience in lieu of a degree will be considered
  • At least 5 years' administrative experience supporting senior professionals
  • Proficiency with Microsoft Office applications (Excel, PowerPoint, Teams, Word, etc.)

Preferred Qualifications:
  • Experience in investment banking or legal environment
  • Prior knowledge of Concur, Amex, Travel Edge Program & Chrome River is a plus

Compensation: $100-110K base plus discretionary bonus and competitive benefits package
More jobs in New York, New York

Other
15 minutes ago

Tremco Construction Products Group
Other
32 minutes ago

clairesinc
Other
about 2 hours ago

Cushman & Wakefield
More jobs in Other

Other
1 minute ago

SunSource
Other
1 minute ago

SunSource
Other
1 minute ago

Southeastern Container