We are seeking a polished, professional, and highly organized Administrative Assistant to join our dynamic team at a family-owned professional services firm. This role offers the opportunity to contribute to various aspects of our operations while interacting with clients and internal teams. The ideal candidate will bring a proactive mindset, exceptional communication skills, and a willingness to support multiple departments in a collaborative environment.
Location: New Castle, DE
Pay: $50,000 to $60,000
Key Responsibilities:
Administrative Support:
Provide comprehensive administrative support to the leadership team and staff, ensuring smooth day-to-day office operations.
Client Interaction:
Serve as a primary point of contact for clients, delivering exceptional customer service and maintaining a professional demeanor in all interactions, both in-person and via written communication.
Document Preparation:
Draft, edit, and proofread correspondence, including client letters and communications with regulatory agencies such as the IRS, ensuring accuracy and professionalism.
Office Management:
Manage office supplies, coordinate maintenance needs, and ensure the office environment remains organized and welcoming for both clients and staff.
Data Entry & Reporting:
Utilize Microsoft Excel to perform basic data entry and calculations using simple formulas, such as SUM, to support various administrative tasks and reporting needs.
Team Collaboration:
Work closely with colleagues across departments to assist with special projects, event coordination, and other tasks as needed, demonstrating flexibility and a team-oriented attitude.
Qualifications:
2+ years of administrative experience, preferably within a CPA firm, law firm, or other professional services environment.
Experience working in a small company (ideally fewer than 30 employees) with a family-owned business culture.
Strong written and verbal communication skills, with the ability to draft professional correspondence.
Proficiency in Microsoft Office Suite, particularly Word and Excel (basic formulas).
Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
Polished and professional demeanor, with the ability to interact confidently with clients and external partners.
A collaborative and adaptable team player with a proactive approach to problem-solving and task management.