A leading law firm in Chicago is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to one of its distinguished Partners. This is an exciting opportunity for a proactive, detail-oriented professional to join a prestigious organization and play a pivotal role in ensuring seamless daily operations for a high-performing legal executive. This role offers a competitive salary of up to $85-95k, commensurate with experience.
Key Responsibilities of the Executive Assistant:
Coordinate and maintain Partner's schedule, including meetings, and travel arrangements.
Draft, proofread, and finalize correspondence, legal documents, and presentations with a high degree of accuracy and professionalism.
Serve as a point of contact for clients, managing inquiries and ensuring exceptional service.
Prepare agendas, materials, and meeting minutes, ensuring the Partner is well-prepared for all engagements.
Organize and maintain legal files, ensuring compliance with confidentiality standards and firm policies.
Handle expense reports, vendor invoices, and billing support.
Perform other tasks as needed, including research assistance, event coordination, and special projects.
Qualifications of the Executive Assistant:
Minimum of 5 years as an Executive Assistant, preferably in a law firm or professional services environment.
Bachelor's degree.
Exceptional organizational and time-management abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Familiarity with legal billing software is a plus.