The AA will provide high-level administrative support to VP & CEO
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents
HR duties as needed. Prepares and manages the recruitment functions including posting jobs, scheduling interviews, conducting background/reference checks
Screen and direct phone calls and distribute correspondence
Organize and maintain calendars and schedule appointments
Maintains all personal records in detailed organized fashion
Extensive travel arrangements
Performs office tasks including maintaining records and organizing expenses to present to accountant
Run errands as needed
Schedule maintenance providers for homes and all properties, as needed
Liaise with housekeepers to ensure the home is fully stocked with required supplies
Extensive interaction with dignitaries
Handle and prioritize all of the duties/responsibilities assigned
General Responsibilities
Maintain confidentiality and discretion on all personal matters
Ability to read, listen and communicate effectively both verbally and in writing English and Spanish
Always maintain a professional image in appearance/attire and conduct
Ability to work & communicate effectively with personnel
Excellent time management skills with a proven ability to meet deadlines
Be able to multitask
Extensive knowledge of office administration and some HR, as needed
Qualifications
Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills