Receptionist - Temporary at AM GENERAL LLC in South Bend, Indiana

Job Description:

INTRODUCTION TO AM GENERAL

AM General develops and builds specialized ground vehicle systems that get the US Armed Services and our allies to and from their mission safely. Our innovative spirit delivers advanced, rugged, resilient, and dependable mobility solutions. We are one team dedicated to producing the best products for our customers. We have a collective understanding that at AM General our purpose is to serve those who serve to protect us.

We R.I.D.E. with Sgt. Smith!  
 
   We are Responsive       We have Integrity            We are Dynamic              We exhibit Excellence 

PRINCIPLE DUTIES AND RESPONSIBILITIES 

• Greet and screen visitors at the corporate office


• Answer and transfer phone calls to appropriate department or individual


• Ensure company visitor policy is adhered by verifying information entered


• Verify and update visitors’ information submitted by employees in Envoy


• Update company employee directory to ensure calls are transferred to the correct individual(s)


• Coordinate special employee events - i.e., flu shots, blood drives, and special employee activities


• Prepare communications: memos, emails, invoices, work order and maintenance reports


• Verify deaths and funeral arrangements of AMG employees and retirees and order floral arrangements


• Audit, approve, and log invoices for corporate office vendors


• Distribute and/or post employee communications


• Maintain work order and maintenance log for building


• POC for Culligan, Online-Data, Wygant and Advance Marketing Partners


• Order and re-order beverages, blank badges, office supplies, overnight mail envelopes and boxes, and cleaning supplies for the building


• Ensure lunchroom is adequately stocked with beverages and supplies


• Set up new user profiles for Canteen ordering


• Separate and distribute bulk mail to appropriate departments and individuals


• Assist with company-wide employee and retiree benefit mailings


• Assist Benefits group by answering retirees’ questions, clerical duties (creating folders, labels, binders, etc.), assist retirees in completing paperwork accurately and help reduce interruptions for the Benefits group with by scheduling appointments for walk-ins as necessary


• Monitor voicemails on main corporate phone number left after hours and on weekends


• Assist with distribution of special AMG employee merchandise as required


• Monitor outside and inside activity via cameras and report suspicious activity to security or SB Police department


• Post and remove employee notices and announcements throughout building


• Schedule and monitor meetings for conference rooms


• Order and pick up lunch for monthly FMN meeting


• Maintain electronic vendor file


• Other duties as assigned

KNOWLEDGE AND SKILLS

• High School diploma or GED


• Must exhibit a high level of professionalism and go the extra mile to help both visitors and employees


• Minimum one year experience working as a receptionist, clerk, or administrative assistant in a corporate environment or in customer service


• Good working knowledge of MS Word, Excel and Office 365


• Excellent verbal, written and organizational skills and the ability to multi-task


• Good problem-solving skills


• Demonstrates regular attendance and punctuality

PHYSICAL EFFORT

• Sight: must be able to regularly read computer screen, reports, and various documents with detail and clarity to accomplish work tasks in a safe and efficient manner, including regular use of adequate close vision, distance vision, color vision, peripheral vision, and ability to adjust focus


• Hearing: must be able to regularly hear well enough to communicate


• Hand-Eye Coordination: must be able to regularly coordinate one’s eyes with one’s fingers, wrists, or arms to move, carry, or manipulate objects or to perform other job-related tasks


• Manual Dexterity: must be able to regularly make quick, accurate, skillful, and coordinated movement with hands and arms to grasp, place, move, or use objects such as phone, computer, and other office equipment, tools, or controls

WORKING CONDITIONS

• Physical Location: This position operates between an office and manufacturing plant environment and is often assigned to a specific shift or hours. The Employee must be able to perform job functions in an environment with varying difficult work conditions such as extreme cold, heat, inclement weather, at heights, and/or while exposed to constant/intermittent loud noises


• Teamwork: This position will work with others to ensure efficiency in the workplace


• Listening Skills: This position will need to understand how to use machinery properly and safely to prevent accidents and ensure all tasks are completed accurately


• Ability to follow instructions: Managers assign tasks and responsibilities, which vary; this position should be able to follow instructions competently


• Methodical approach: Production lines follow a set process, so this position needs a methodical approach to ensure all tasks are completed in the correct order for a smooth-running production line


• Concentration: This position may perform the same or similar tasks repeatedly, so a strong level of concentration when carrying out these tasks is important for quality control purposes. This role is often fast paced, so being able to maintain focus at all times is important

TRAVEL REQUIREMENTS

No travel required

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Administrative Support/Cl

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