Payroll Manager at Tremco Construction Products Group in Beachwood, Ohio

Job Description:

JOB DESCRIPTION



The Payroll Manager is responsible for overseeing and managing all aspects of the payroll and benefits function for the US businesses of Tremco CPG Inc. This role involves ensuring accurate and timely processing of payroll, compliance with relevant regulations, and maintaining payroll records. The Payroll Manager will be responsible for the benefits standard setting process, forecasting and divisional allocation, in addition to playing a key role in driving process improvements, assessing the structure of the payroll department and enhancing the efficiency of payroll and benefits operations as well as performing relevant internal controls.

The Payroll Manager role is a hybrid position, involving time worked both remote and onsite.


Duties/Responsibilities, Core knowledge

• Payroll Processing:
  • Administer and process payroll for all employees in the United States.
  • Ensure accurate calculation of wages, tax withholdings, and deductions.
  • Manage disbursement of funds for the net payroll, payroll taxes and other related items (e.g., garnishments).
  • Review and approve payroll transactions.
  • Reconcile payroll accounts.
  • Handle special pay runs for bonuses, commissions, and other payments as needed.
  • Manage the annual year-end W-2 reconciliation process, ensuring complete accuracy and timeliness.
  • Stay up-to-date with federal, state, and local payroll tax regulations and labor laws.
  • Ensure compliance with all payroll-related legal requirements.
  • Review and abide by all company policies and procedures.
  • Prepare and file payroll tax returns and reports as required.
  • Establish and maintain payroll controls and payroll related procedures for SOX compliance.
  • Manage payroll tax liabilities. Ensure accurate and timely filing of all payroll-related taxes.
  • Maintain accurate payroll records, including employee data, earnings, deductions, and tax information.
  • Generate payroll reports for management, internal and external auditors.
  • Ensure that vacation accruals are accurately recorded in the company's financial statements based on the relevant company policy.
  • Identify and implement process improvements to enhance the efficiency and accuracy of payroll operations.
  • Evaluate and recommend payroll software and tools to streamline processes, as necessary.
  • Utilize systems to improve efficiency and accuracy of processes.
  • Evaluate structure of the payroll department
  • Respond to employee inquiries related to payroll matters.
  • Address and resolve payroll discrepancies and issues.
  • Collaborate with accounting, tax and human resources
  • Integrate payroll process for newly acquired entities and locations.
  • Supervise and mentor payroll staff.
  • Provide guidance and support to the payroll team.
  
  
• Benefits:
  • Prepare standard benefit rates for application at the divisions
  • Assist with forecasting of benefit costs
  • Ensure benefit accounts are properly reconciled
  • Provide weekly benefit expense forecasts
  
  
• Compliance
• Record Keeping
• Vacation Accruals
• Process Improvement
• Business partnering and resourcing
• Team Leadership

• Bachelor's degree from four or 5-year college or university or equivalent experience
• More than 7 years related experience and/or training
• Proven experience as a Payroll Manager or a similar role, with at least 7 years of experience in payroll processing and compliance.
• Strong understanding of federal and state payroll regulations.
• Knowledge of payroll tax regulations in multiple states within the United States.
• Experience with expatriate and foreign service payroll reporting, payments and coordinating related issues with responsible human resources personnel.
• Familiarity with multi-state payroll processing.
• Experience with ADP payroll software and systems is required.
• Experience with SAP is preferred.
• Experience with Oracle is preferred.
• Prior experience in supervising and leading a payroll team.
• Certified Payroll Professional (CPP) or similar payroll certification is highly desirable.

• Proficiency in payroll software (ADP) and Microsoft Excel.
• Excellent attention to detail and accuracy in calculations.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive payroll information.
• Comprehensive understanding of corporate and Federally mandated retention requirement
• Time management and organization skills to meet strict payroll deadlines.
• Ability to adapt to changes in payroll regulations and implement necessary adjustments.
• Strong ethical and professional conduct.