Russell Tobin's client, a leading electric utility company, is hiring a Administrative Support Assistant at Goleta, CA
Position Title: Administrative Support Assistant
Job Type: W2 Contract to Hire
Location: Goleta, CA 93117 (On-site)
Pay Rate: $20 - $23 per hour
Schedule: Monday - Friday, 8 AM - 5:00 PM
Job Description
The Administrative Assistant is a high-level administrative role responsible for performing a variety of complex and routine duties under minimal supervision. The role involves handling confidential information, coordinating schedules, and supporting departmental operations to ensure smooth workflow.
Key Responsibilities
Administrative Tasks:
Perform thorough administrative, secretarial, and clerical functions.
Manage office supply orders and set up offices and computer equipment for new hires.
Handle phones, package work orders, and manage administrative inboxes for new projects.
Coordinate schedules for the Executive VP and other managers.
Compliance and Reporting:
Process and assign compliance work, including Go95 exceptions and third-party letters.
Manage spreadsheets and monitor work orders to ensure timely completion.
Act as a Single Point of Contact (SPOC) for new service requests (SRs).
Customer Service:
Interact with internal and external stakeholders to provide assistance and resolve inquiries effectively.
Special Projects:
Work on ad-hoc projects as assigned.
Provide work direction to lower-level administrative staff within the department.
Qualifications
Education:
High school diploma or equivalent required.
Relevant college courses are a plus.
Experience:
2-4 years of office or administrative experience.
Broad knowledge of department policies, practices, and procedures.
Technical Skills:
Proficiency in Microsoft Word, Excel, Outlook, and related software.
Typing speed of 50 words per minute or higher.
Key Attributes:
Strong customer service skills.
Ability to balance multiple tasks simultaneously.
Judgement and confidence in handling interpersonal relations.
Desired Skills
Previous experience managing compliance and administrative workflows.
Familiarity with office equipment, filing systems, and online applications.
This role is ideal for a detail-oriented, highly organized individual with a proactive approach to managing administrative tasks and supporting executive leadership.
Benefits that Russell Tobin offers:
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.