The UCSF Foundation Investment Company was formed in 2015 to provide professional, in-house management of the $3 billion UCSF endowment. The Investment Company, staffed by a small, generalist, team of dedicated professionals, located in downtown San Francisco with an in-person collaborative culture. Our goal is to build an investment office and portfolio that matches the excellence of UCSF.
The Opportunity
We support UCSF, which is consistently ranked as one of the top medical schools in the US. We have an experienced investment team and a global, multi-asset class portfolio, and we need a professional to help provide administrative support to the senior team and manage the office. The IC is characterized by a fast-paced culture of collaboration, curiosity, engagement, commitment, and strong work ethic.
This hands-on role requires significant attention to detail, judging and prioritizing work, building relationships, and producing consistent, high-quality deliverables.
Work Schedule
Monday through Friday, 8:30am to 5:30pm onsite in San Francisco Financial District, with Friday as optional Work from Home (WFH).
Responsibilities
As the Executive Assistant to the Chief Investment Officer (CIO) and two Managing Directors (MDs), and Chief Financial Officer (CFO), you will represent the IC and the entire team by being the point of contact for guests, collaborators, external entities and inquiries
Manage reoccurring operational tasks including, but not limited to, monitoring email, filing contacts, scheduling meetings, ordering meals and snacks
Plan and schedule active calendars with limited or no consultation, resolve calendaring conflicts for the CIO, MD's, and CFO
Manage business travel (including international)
Timely processing of expense reports (includes CIO, MDs, and CFO)
Manage multiple tasks simultaneously utilizing strong analytical/problem-solving skills and provide updates to ensure deadlines are met
Assist with upkeeping of the office, including ordering supplies, services, equipment, and maintenance
Organize office and team events
Assist with Board meetings and materials preparation by preparing certain aspects and collaborating with the team
Coordinate with outsourced IT vendor for regular support and technology maintenance
Notarize documents for business matters (If currently not a notary; will obtain the certification; IC will reimburse)
Education & Experience
Undergraduate degree and 2+ years or 5+ years of relevant professional experience in executive support and office administrative roles; experiences in the financial services industry preferred
Proven ability to track and manage multiple calendars and travel itineraries
Advanced skills in Outlook, Excel, Word, and PowerPoint are required
Desire to work in a dynamic, mission-driven organization
Abilities & Attributes
Strong interpersonal, verbal, and written communication skills
Demonstrated track record of producing high-quality deliverables on tight deadlines
Meticulous attention to detail
Ability to create, maintain, and execute To-Do lists
Work independently
Self-starter and problem-solver
The title and compensation for this role will be based on the successful applicant's experience level. Please apply using LinkedIn; you must include a resume and cover letter. The UCSF Foundation Investment Company is an Equal Opportunity Employer. We offer a dynamic, intellectually stimulating, diverse working environment, competitive salaries, and comprehensive benefits.
Benefits*
Medical Insurance: No employee contribution unless you select a premium plan
Dental Insurance: No employee contribution
Vision Insurance: No employee contribution
401(k) Safe Harbor: 100% match up to 6% of salary
401(k) Profit Sharing: 20% of salary with no vesting period
Life Insurance: 2X salary, the employee pays a minimal amount of taxes on the premium
At your choice, our employee benefit plan also offers: Healthcare FSA, Dependent Care FSA, Pre-Tax Commuter Benefit
Vacation: 4 weeks plus the week between Christmas & New Year's Day (the IC office is closed)