Our long-term client, offering psychotherapy and psychological assessment services, is in need of an entry level Administrative Assistant to join their team. This is a part-time role, 16 hours per week, flexible schedule, preferred workdays are Monday, Tuesday or Wednesday. This is a long term contract position with the possibility of temp-to-hire down the road.
What you will do:
Provide administrative support to several doctoral training programs
Manage general office including checking voicemail, distributing mail, watering plants, directing visitors, restocking office and kitchen supplies, and maintaining a clean office environment
Coordinate with property management and outside vendors for all building related services and issues
Ensure proper operation of office equipment by completing preventive maintenance requirements, scheduling repairs, providing technical assistance, and maintaining equipment supply inventories
Provide staff and students with basic technical assistance, as needed
Perform chart audits to confirm all client consent forms, session notes, and billing statements are up to date and on file
Monitor accounts receivable system through Square to ensure students are billing and receiving payments per clinical guidelines
Drafting, editing, or assembling documents like spreadsheets, letters, PowerPoints, surveys, forms and listservs
Assist with managing communication platforms for staff and students including encrypted email, Google Voice phone numbers, voicemail, and Zoom
What we are looking for:
High school diploma or equivalent
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication
Excellent organizational and time-management skills
Previous office or clerical experience is a plus
Friendly demeanor, ability to work collaboratively, and professionalism
Attention to detail, ability to multitask, and willingness to learn