Program Coordinator, Accreditation & Student Support - 005252 at University of South Alabama in Mobile, Alabama

Job Description:

Posting Details

Position Information

Position Number	005252
Position Title	Program Coordinator, Accreditation & Student Support - 005252
Division	College of Medicine
Department	710180 - Office of Accreditation & Planning
Minimum Qualifications	High school diploma or equivalent and five years of related administrative/secretarial/clerical experience. Excellent written and oral communication skills are required. An equivalent combination of education and experience may be considered.
Preferred Qualifications	Experience in a higher education setting is preferred.
Job Description Summary	The University of South Alabama’s Office of Accreditation and Planning is seeking to hire a Program Coordinator for Accreditation & Student Support. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Provides administrative support to the Office of Accreditation and Planning and assists the Associate Dean and staff in the department in managing office operations, supporting the re-accreditation process, and facilitating coordination with other departments. Organizes and coordinates logistics for Continuous Quality Improvement (CQI) Committee meetings and any subcommittees, including scheduling, meeting minutes, room setup, meeting reminders, and material preparation. Assists with the Whiddon College of Medicine Liaison Committee on Medical Education (LCME) re-accreditation process by gathering necessary documentation, supporting the steering committee and other LCME-related subcommittees, and managing related communications. Assists with University of South Alabama SACSCOC accreditation as needed. Performs secretarial duties, including calendar management, arranging appointments and travel, distributing mail, and drafting responses to inquiries. Professionally interact with administrators, accreditors, and external contacts via telephone, email, and in-person meetings, while drafting and editing correspondence and reports as needed. Assists in planning and coordinating special events, including scheduling logistics for student events, ordering food, and managing invitations and materials. Takes minutes at various meetings, including CQI and Accreditation Steering Committees and prepare final copies for distribution. Handles room scheduling and catering for meetings and events. Maintains and updates office files, prepares reports, and enters/cleans up data in Excel spreadsheets. Creates and manages surveys in Qualtrics. Processes travel expense reports, handles office supply orders, manages purchases and reconciliations for events, and monitors the department’s budget. Completes and submits forms to HR/Payroll such as EPAFs, Concur invoicing, and classification requests as needed. Keeps track of departmental events, resources and calendar coordination across the office. Regular and prompt attendance. Ability to work schedule as defined and overtime hours as required. Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	12/11/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

PI256555792

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