Grants Finance Analyst, Schaefer School of Engineering and Science at Stevens Institute of Technology in Hoboken, New Jersey

Job Description:

Job Description

Working under the supervision of the Senior Financial Analyst, the Grants Finance Analyst will be responsible for working collaboratively with the Schaefer School faculty and staff supporting the Schaefer School of Engineering and Science financial operations. This position will provide support in fiscal management with a prime focus on departmental-sponsored project administration. The Grant Finance Analyst partners alongside teams across the University (Offices of Sponsored Programs and Sponsored Accounting) to support strategic financial goals of the institution.  

Essential Duties and Responsibilities

• Serve as liaison between research units, PIs, and central offices.  Understand and utilize institutional policies for grant processes and sponsor guidelines.
  
  
  • Partner with Office of Sponsored Programs and the Office of Sponsored Accounting to ensure accurate and timely maintenance of data, expenditures, encumbrances, and salary distribution.
  
  
  • Provide guidance to department research principal investigators (PIs) on various items, including award issues, policy issues, procedures, and payroll requests.
  
  
  • Advise faculty and staff on changes in sponsored research policies, and complete and maintain required professional development training.
  
  
  • Foster an environment focused on collaboration while providing best-in-class services to the Schaefer School of Engineering and Science.
  
  
  
  


• Analyze and report on SES Workday Research Default Accounts for assigned departments, including but not limited to:
  
  
  • Process salary transfers according to established guidelines from the Offices of Sponsored Research and Sponsored Accounting. 
  
  
  • Prepare monthly research expenditure reports for PIs, SES Associate Dean for Research and Faculty Development, and related departments/research centers.  Distribute reports, as directed.
  
  
  
  


• Facilitate, create, and approve transactions related to payment requests, requisitions, and journal entries.


• Review and direct Student Graduate Assistantship Requests submitted through Workday.


• Analyze and report on Research Incentive Award (RIA) accounts, and the ACE/Bridging/Sprint seed research accounts in SES, in collaboration with the SES Associate Dean for Research and Faculty Development.


• Support day-to-day operations of the organization through transaction processing, budget monitoring, and financial planning.


• Provide support to the Director of Finance and Senior Financial Analyst on the preparation of annual budget, as necessary.


• Assist the Director of Finance in analyzing budget variance reports.  Identifies trends that will impact the budget plans for future periods. Prepares reports regarding financial activity as needed.


• Perform other related duties, assignments, and/or special projects as assigned.

Qualifications

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  Required Education:  Bachelor’s degree in financial related field.


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  Required Experience:  Minimum of 3 years of related experience, including prior pre- or post-award grant management experience


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  Preferred Experience: Experience in a college or university, or other not-for-profit institution.


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  Required Knowledge, Skills, and Abilities:
  
  
  • Knowledge of and experience with financial systems, Microsoft Office (Excel, PowerPoint, etc.) pivot tables, SUMIFS, VLOOKUP, and general finance administration.
  
  
  • Strong critical thinking and analytical skills, including strong Excel skills.
  
  
  • Capacity to work independently and successfully within a deadline-driven, multi-tasking operating environment. Ability to handle multiple projects at increasing levels of complexity and demonstrate sound judgment in managing time, prioritizing, and decision-making.
  
  
  • Excellent oral and written communication skills. Ability to deliver excellent customer service and liaison with department chairs, senior principal investigators, and staff in various departments and central offices.
  
  
  • Self-motivated, adaptable, and resourceful. Proficient in interdisciplinary problem-solving and effective communication with a diverse workforce. Willingness to learn new systems and collaborate respectfully in an inclusive environment.
  
  
  • Positive attitude & team player.
  
  
  
  

Department

General Submission Guidelines: 

Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job. 

Still Have Questions? 

If you have any questions regarding your application, please contact Jobs@Stevens.edu. 

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. 

NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities. 

Jeanne Clery Disclosure: 

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