Program Assistant - Adult Learning Center - Middlesex Community College at Middlesex Community College in Bedford, Massachusetts

Job Description:

Middlesex Community College


Middlesex Community College (MCC) is one of the largest community colleges in the Commonwealth, employing people in full-time, part-time, faculty, professional, administrative, and support positions at campuses in both Lowell and Bedford, and online. We are focused on equity to transform lives and shape futures. MCC values equity and inclusion as the foundation for excellence, innovation, and success for our employees and students. MCC is committed to a policy of affirmative action, equal opportunity, equal education, non-discrimination, and diversity to provide a learning and working environment that values the diverse backgrounds of all students and employees. MCC strives for a faculty and staff that reflect its richly diverse community of students. Women, people of color, persons with disabilities and others are strongly encouraged to apply.
Applications for employment are considered without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, or veteran status. Middlesex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies.The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Prospective employees are encouraged to review the College's Annual Safety & Security Report, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: https://www.middlesex.mass.edu/disclosurestatements/campsecrpt.aspx

Location: Bedford, MA Category: Part-time Staff Posted On: Tue Dec 17 2024 Job Description:

Title: Program Assistant - Adult Learning Center

Unit: Part-Time Non-Unit Support Staff

Department: Adult Learning Center

Reports to: Director of Adult Learning Center

Date: December 17, 2024

General Summary:

The Program Assistant provides administrative office management at the Bedford Campus for the diverse community of students, faculty, and staff of the Adult Learning Center and Links Program, which are funded by grants from the Department of Elementary and Secondary Education (DESE).

Duties and Responsibilities:

• Provide office management for the administrative staff and instructors of the Adult Learning Center and Links Program
• Greet and interact appropriately and professionally with staff, students, all members of the College community, and visitors
• Maintain confidentiality of all staff and student information
• Use the College's Banner Finance Management System for ordering, tracking, and reconciling budgets
• Research purchase requests for the administrative staff and instructors
• Create and submit purchase orders in Banner, contact vendors to place orders, track delivery of purchases, reconcile discrepancies, and submit invoices to accounts payable
• Create and maintain spreadsheets using Microsoft Excel to compare and reconcile line items from the grant's budgets with Banner object codes
• Prepare and submit travel reimbursement forms for the staff
• Use College's Argos Reporting system to track student and class information
• Register all ALC students with the college and submit to Enrollment for "A" numbers
• Prepare and submit all Add to Course Masters forms to Enrollment
• Schedule venues for classes, meetings, and presentations using 25 Live Pro
• Use social media to update program's Facebook page and assist with updating the program's MCC webpage
• Update the departmental SharePoint sites
• Assist program Coordinators with registration sessions as needed
• Duplicate materials for instructors and the professional staff
• Organize student materials per instructor requests
• Maintain inventory of office supply and instructional materials
• Provide assistance to the staff in problem-solving computer and office machine issues
• Coordinate repairs and maintenance with Facilities and Information Technology departments
• Perform other related duties as needed

Job Requirements:

• Associate's degree, or an equivalent combination of education and experience.
• Work experience in office administration including proficiency in Microsoft Word, Excel, and standard financial record-keeping/accounting practices
• Strong interpersonal skills, organizational skills, and attention to detail
• Strong written and oral communication skills
• Ability to operate and troubleshoot standard office equipment
• Familiarity with social media and websites
• Experience with equity-minded work and/or understanding of individuals of diverse identities such as race, ethnicity, socioeconomic level, sexual orientation, veterans, and individuals with different academic preparation levels and varying physical and learning abilities.

Preferred Qualifications:

• Bachelor's degree
• Banner and Argos experience
• Bilingual skills a plus

Additional Information:

Salary Range: $20.28 per hour in accordance with the College's Part-Time Wage Schedule

Location: Bedford campus with occasional travel to Lowell as needed

Hours: 15 hours per week, scheduled on Tuesdays, Wednesdays, Thursdays. Schedule to be determined upon hire

Expected Start Date: January 2025

Application Deadline: January 7, 2024

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