Administrative Specialist at University of South Florida in Sarasota, Florida

Job Description:

Dept Number/Name: 4-5210-000 / Academic/Student Affairs

College Division: Sar/Man-Academic Affairs

Salary Plan: Staff

Job Code/Title: 2204 / Administrative Specialist

Hiring Salary/Salary Range: $48,000 - $50,000

Position Number: 00050280

ORGANIZATIONAL SUMMARY: The Office of Academic Affairs and Student Success (OASA) at USF Sarasota-Manatee upholds the standards and policies established by the BOG, administration and faculty while overseeing all aspects of the university curriculum and encouraging students to become involved global citizens. The OASA supports curriculum initiatives, faculty hiring and promotion events, faculty research and teaching, and all academic departments and programs; oversees services related to the teaching, learning, and research activities on campus.

Reporting to Academic Affairs, this position will support the Vice Provost/Regional Vice Chancellor in all areas directly related to administrative functions and academic instruction.

POSITION SUMMARY: This position will perform a wide range of duties from administrative to specialized program support for the Office of Academic and Student Affairs, including preparing statistical reports and spreadsheets, preparing correspondence, presentations, handling information requests, planning events and meetings.

RESPONSIBILITIES:
Respond to and initiate inquiries (personnel, facilities, administration, etc.) Prepare materials, report, assessments, spreadsheets, and/or PowerPoint presentations; perform other administrative and analytical duties supporting the academic mission of the Office of Academic Affairs and Student Success. Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. Serve as liaison with other academic and administrative departments, representing OASA on cross-functional teams, policy committee, and work groups.

Provide administrative support to the the campus Faculty Senate and the Faculty Professional Development Committee. Advise faculty on matters related to policies, Sabbaticals, Tenure and Promotion, etc. Perform specialized administrative duties required to support the specific program area.

Perform basic statistical calculations on data to produce reports for internal and external use, including SM enrollment, etc. Compile and maintain information that may require web or library researching, gathering, compiling, and updating data and records. Track and update inventory database. Liaison with other department and colleges.

Arrange and coordinate events b/w the three USF campuses. Assist with developing and executing departmental communication plan. Manage all SM faculty and staff communication channels and policies, including listservs, faculty bio pages, etc.

Coordinate and manage compliance with textbook adoption requirements. Serve as the campus Follett Concierge (textbook liaison).

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience; or equivalent combination of education and experience.

PREFERRED:
Advanced knowledge of Microsoft Office Suite, specifically PowerPoint and Excel. Excellent communication skills.

USF Sarasota

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38431

Posting Date: 12/17/2024

Posting End Date: 01/10/2025

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview: USF - Sarasota Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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