Special Events Coordinator at The University of Texas at Arlington in Arlington, Texas

Job Description:

Posting Number:

S05927P

Position Title:

Special Events Coordinator

Department:

Business

Location:

Arlington

Job Family:

Communications/Public Affairs

Position Status:

Full-time

Work Hours:

Standard

Work Schedule:

Monday through Friday; 8:00am - 5:00pm.

• May require some evening and weekend hours.

Open to:

External and Internal

Salary:

Salary is commensurate based on qualifications and relevant experience.

Duration:

Funding expected to continue

Pay Basis:

Monthly

Benefits Eligible:

Yes

Benefits at UTA:

We are proud to offer a comprehensive benefits package to all our employees at the University.


https://www.uta.edu/hr/employee-benefits



To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:


https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information:

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.


Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at
https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary:

Coordinates and facilitates events for the Health Care Administration (HCAD) Program. Is responsible for internal group processes to include faculty and staff requests for presentations or support on-campus students in partnership with other key members of the HCAD Program. Provides career development guidance to assist current students and alumni in developing competencies required to pursue academic and career opportunities as needed.

Essential Duties and Responsibilities:

• Manage event logistics, scheduling and coordinating events such as faculty and staff presentation scheduling, workshop coordination and program management of new events for the HCAD team, oversee the creation of a calendar of events.


• Responsible for planning and coordinating all aspects of program's special events.
  
  
  • Duties may include venue selection, catering, décor, entertainment, managing event budgets and handling all vendor and sponsor relationships, creating event timelines and overseeing event setup and breakdown.
  
  
  
  
  
  


• Serve as a liaison with internal and external constituents.


• Coordinates and works with alumni, students, faculty, staff, and administrators across campus to schedule events, register students for events, and find speakers and locations.


• Assist students with career-related events and programs.


• Responsible for process improvements to ensure seamless experiences ongoing.


• Responsible for managing external employer and professional development programs such as the North Texas Chapter of ACHE and HFMA.


• Collect information/data from students and student surveys, outcomes, satisfaction levels, etc. Create and launch surveys/assessments.


• Partner with the program leadership to provide metric information as required for metrics and goal management.


• Help to implement incoming and outgoing communication strategies and projects.


• Draft and edit communications material.


• Post newsletters and updates through bulletin boards or digital contents.


• Monitor social media presence.


• Provide guidance and support to the students about scholarship and fellowship opportunities.


• Help students to prepare for fellowship/scholarship application process.


• Maintain a fellowship/scholarship database of student participation.


• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree with three (3) years of experience in project management, career advising, human resources, training and development working with students in a university setting, student services, internship coordination, or seven (7) years of an equivalent combination of education and related work experience.

Preferred Qualifications:

• Business bachelor's degree from an AACSB/EQUIS/AMBA accredited institution.


• Five (5) years of direct experience in a business, military, educational institution, or non-profit organization.


• Five (5) or more years of recruiting and/or sales experience.

Knowledge, Skills and Abilities:

• Excellent communication and interpersonal skills.


• Professional problem-solving and critical-thinking skills.


• Effective organizational skills, including the ability to plan for future events/projects and to execute on time.


• Ability to work independently and manage multiple projects at one time.


• Ability to work independently with minimal supervision.


• Proficient in MS Office - Word, Excel, PowerPoint, Outlook.


• Solid organizational skills.


• Ability to manage multiple requirements simultaneously.


• Attention to detail to ensure compliance with university requirements and government regulations.


• Ability to draft, edit, and prepare correspondence, reports, and other materials.


• Proficient in using technology tools such as online surveys and assessments to collect data.


• Professional leadership skills.


• Ability to handle confidential information.

Other Requirements :

Working Conditions:

CBC Requirement:

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement:

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations:

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email
ADADocs@uta.edu.

Number of Vacancies:

1

Minimum Number of References Required:

3

Maximum Number of References Accepted:

3

Special Instructions to Applicants:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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