Attendance Clerk/Office Assistant - High School at ACE Charter School in San Jose, California

Job Description:

School Attendance Clerk/Office Assistant

Position:
School Attendance Clerk/Office Assistant

Reports to:
Office Manager

Classification:
YRS (Year Round Staff), 12 months

Status:
Part-Time, Nonexempt

Location:
ACE Charter High School

Position Summary:
Reporting to the Office Manager you will be responsible for ensuring the front office runs efficiently and effectively. Under general supervision, perform a wide variety of tasks and execute complex and responsible clerical work in the school front office; and do related work as required, consistent with job description.

Responsibilities:
School Culture

Welcome and provide high quality customer service to all stakeholders
Implement systems and processes that ensure front office and site embodies the values and high expectations of the school
Ensure front office / site is safe, orderly and professional at all times
Monitor student behavior and addresses any concerns that go against our values of Grow · Everyone · Every Day
Assists in campus supervision during transition times and breaks
Translates various documents for teachers and staff
Serve as a point of contact and dissemination and collection of other communications such as lunch verification, free dress, phone messages to staff, etc.

Student Attendance, Enrollment & Records

Maintaining attendance records and related reports
Collecting attendance records from teachers and staff
Maintain working knowledge of PowerSchool
Working with students and parents to resolve issues or confirm excused absences
Informing students, parents, and administrators about absence reports and potential disciplinary issues
Entering information into databases
Fielding questions about attendance records
Assist with monitoring enrollment levels and enrolling new students as directed by Principal or/Office Manager
Assist with maintenance of cumulative folders

Family Outreach

Assist with contacting families for attendance, discipline, lunch, or any other issues as requested by the supervisor or administration
Assist with set up for family meetings as requested by supervisor or administration

Education and Experience

You hold a high school diploma
You have reliable transportation and the ability to work weekends if necessary
Bilingual in Spanish and English is required

Physical Demands
To perform essential functions for the role, you should be able to:

Talk, hear and communicate with both adults and children in English and or Spanish
Use hands or fingers to handle objects, tools, or controls
Walk, sit, and reach with hands and arms
Occasionally lift or move up to 30 pounds and climb ladders
In terms of vision, have close vision, distance vision, and ability to adjust focus
Ability to stand or sit for extended periods of time

Salary & Benefits

This is a Part Time non exempt position
This is an hourly position, starting at $18.00/hour