Facilities Coordinator - Mon - Fri 9am-6pm at Williams Lea in Boston, Massachusetts

Job Description:

Williams Lea is hiring for a Facilities Coordinator for our Boston office to work Monday to Friday 9:00 am to 6:00 pm!




Pay: $22.80 - $24.00/hour



Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)


• 401k Retirement Savings Plan Including Employer Match


• Paid Time Off (PTO)


• Life Insurance


• Paid Parental Leave


• Short-term & Long-term Disability


• Healthcare & Dependent Care Flexible Spending Accounts


• Domestic Partner Coverage


• Commuter Benefits


• Legal Assistance


• Employee Assistance Program (EAP)


• Additional Employee Perks and Discounts

This Facilities Coordinator position is responsible for handling all day-to-day facilities issues including direct liaison with clients, vendors, security and building management as well as maintaining the overall integrity and operational functionality of the office.



Job Duties

• Perform regular inspections of the client space (doors, furniture and fixtures) and escalate to Office Supervisor for resolution


• Respond to employee facility related requests - temperature, lights, office supplies etc.


• Coordinate with Building Management on any issues relating to janitorial services, security, freight, etc.


• Set up and break down conference rooms and special office events as needed


• Interact with vendors for vending machines, coffee service, Life Safety Equipment, and other facility related services


• Coordinate office moves


• Coordinate furniture orders/minor furniture changes and conference room configurations


• Manage internal keys


• Assist Account Manager with overall maintenance of offices and ad hoc/special administrative projects in support of client initiatives

Job qualifications

• Minimum of 5 years of work experience in the area field of facilities, property management or building operations


• High School diploma or GED required


• Strong written and verbal skills


• Proven customer service skillset


• Experience with Microsoft Office (Word, PowerPoint and Excel), including Outlook email and calendar


• Experience in navigating a high-profile, high-paced environment


• Ability to problem solve, rationalize and mitigate/manage obstacles presented


• Ability to work overtime as needed


• Ability to handle sensitive and/or confidential information


• Proven ability to multi-task, meet deadlines and complete projects in a timely manner


• Demonstrate initiative and proactive thinking


• Ability to work well with others in a team atmosphere


• Maintain a professional appearance and high level customer service mindset at all times

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.


Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.


We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.


It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.


Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.


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