Administrative Assistant at Menasha Packaging in Lakeville, Minnesota

Job Description:

The following duties are normal for this position. The incumbent may perform some or all of these duties however; it is not an exclusive or all-inclusive list. Other duties may be assigned.

• Prepares correspondence, reports, memos, presentations, budgeting materials, spreadsheets


• Prepares and distributes various reports within specified timelines


• Maintains confidentiality and exercises discretion in handling sensitive information including personnel files and employee information


• Screens mail as required; responds to information requests, provides necessary follow-up, and/or forward to appropriate party


• Serves as receptionist, including administering visitor registration and safety protocols as applicable and directs phone calls via the switchboard


• Schedules and coordinates meetings for various stakeholders as requested; manages attendee list and agenda and/or catering arrangements


• Processes purchases as required and code invoices as appropriate


• Organizes meetings/seminars both locally and off-site including coordinating with vendors and managing timelines

Education & Experience

• High School Diploma or Equivalent


• Minimum of 2 years of relevant experience required

Knowledge, Skills & Abilities

• Knowledge of and ability to manage the major responsibilities, accountabilities, and organization of the function or department


• Knowledge of processes, tools and services for managing the acquisition, maintenance and dissemination of physical and electronic information


• Ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams


• Knowledge of and ability to use office support tools available at the desktop (e.g., Microsoft office, especially Teams, Word, PowerPoint and Excel)


• Knowledge of and ability to use personal computers or workstations

Physical Requirements & Work Environment

• Primarily works in an office environment with occasional time spent in a production and/or warehouse setting


• Frequent lifting up to 25 lbs., occasional lifting up to 50 lbs.


• Frequent standing/walking may be required

All Menasha Packaging employees must conduct their work in a manner that complies with all legal standards and meets customer expectations. They will maintain quality standards by establishing, enforcing and adhering to organizational standards set forth in published policies, procedures and processes.

The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

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