Sr Unit Research Administrator at University of South Florida in Tampa, Florida

Job Description:

Dept Number/Name: 0-6401-000 / College Of Public Health-Dean

College Division: USFHealth-Coll Public Health

Salary Plan: Administrative

Job Code/Title: 4389 / Sr Unit Research Administrator

Hiring Salary/Salary Range: $80,000 - $84,000

Position Number: 00056036

Position Location: USF COPH Tampa

Work Schedule: Monday - Friday, 8:00AM - 5:00PM

Work Flexibility: Hybrid (remote and on-campus work required)

Additional Information: The selected candidate must have current work authorization in the United States. This position is not eligible for Visa Sponsorship.

ORGANIZATIONAL SUMMARY:

Research Administration is responsible for the administrative management of research proposal and research financial management services for the College of Public Health. Research Administration provides assistance to principal investigators/accountable officers in a service-oriented model during the following phases of sponsored research: proposal development and submission, award negotiation, award receipt and account set-up, and post-award management including financial monitoring and compliance; subaward development, implementation and financial monitoring; cost share tracking; program income collection/tracking; effort reporting; annual/project closeout; and record retention. The College of Public Health submits 100 - 150 proposals annually and receives approximately $30-35 million in sponsored research funding annually. Research Administration is responsible for administering 125-175 sponsored research accounts on an annual basis. Staff structure includes a Director, a Faculty Administrator, Three Managers of Fiscal and Business Administration, two fiscal and business analysts and three Fiscal and Business Specialists.

POSITION SUMMARY:

The incumbent will coordinate with the Director, principal investigators, project directors and accounting/human resources staff to oversee and manage College of Public Health sponsored awards from proposal development through award closeout. In addition to ensuring that all research compliance issues are reviewed, documented and addressed, this position will work with the College faculty and staff to facilitate the assembling of research proposals and responsible for monitoring of expenditures, transactions and day to day activities of grants and contracts. As part of these duties, the position will monitor compliance functions within the College of Public Health. Compliance areas include applicable federal (e.g., OMB Circulars and Cost Accounting Standards, Federal Acquisition Regulations, CFR 45 Part 74, PHS/NIH Grants Policy Statements), sponsor, State of Florida, USF and COPH regulations and guidelines. The incumbent will be expected to maintain proficiency in all areas of research compliance. Techniques used to ensure compliance within the College of Public Health are the provision of technical assistance and training in the areas of Cost Accounting Standards, Federal Circulars/regulations, development and dissemination of regulatory information to COPH researchers, staff and administrative personnel. All efforts to ensure compliance will strengthen the Colleges infrastructure for sponsored research activities.

RESPONSIBILITIES:

Proposal Development and Pre-Award: Works closely with faculty and students in the development of proposals while ensuring compliance with applicable sponsor, University and College of Public Health regulations, guidelines, and processes. Provides technical assistance to facilitate the development of grant proposals and assists faculty with submitting proposals to various agencies. Assists in review of research proposal against the funding opportunity requirements. Calculates budgets and ensures inclusion of all appropriate and required elements including direct and indirect costs, cost share, program income, etc. Assists in developing budget justifications, review of sub-recipient budgets and justifications, and insures accurate completion of sponsor application forms (electronic and hard copy) and USF internal forms. Interfaces with USF DSR to submit proposals timely and accurately to sponsoring agencies.

Provides post-award financial administration and management for complex research funds. Interprets regulations and guidelines of program funding for complex grants and contracts and prepares renewals and periodic reports for grant agencies, determine budget, invoicing schedule, restrictions and other pertinent information. Analyzes expenses, develops cost projections, and provides financial tracking and fiscal control to fulfill reporting requirements. Advises the Principal Investigator on the most effective way to achieve an effective, quality proposal and coordinates a timely submission process, ensuring appropriate approvals. Reviews proposals for compliance with sponsor and University terms and rules, and review, negotiation and acceptance of resulting grant awards. Provides technical assistance to PI, research administrators and the director.

Review, evaluate, and make recommendations related to the development and editing of COPH operating controls designed to ensure compliance with policies and procedures. Controls will be based on reasonableness, allow ability, and allocability of costs charged directly to sponsored projects. Provides reports on activities to administrators. Disseminates information through a communications or presentation to faculty, students, and staff as needed.

Attends meetings, collaborates with other research personnel for best practices, represents the college on committees/ task forces, and may act as backup to supervisor where needed at meetings, presentations, etc.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a Bachelor's degree and four years of research or research administration experience; A Master's degree may substitute for two years of the required experience.

FLSB 1310 Equivalency:
4 years of directly related experience may be substituted for bachelor's degree.
6 years of directly related experience may be substituted for master's degree.

PREFERRED:

Master's degree in public or research administration, public health or related field of study. At least five years experience in pre-award research administration and demonstrated knowledge of post-award research administration in a University setting. Proficiency in grant application submittal using Grants.gov. Experience in public health or health sciences setting. Experience working with issues regarding intellectual property, export control, conflicts of interest and FAR clauses is also a plus, as well as a background working with a variety of researchers and university officials at all levels.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38484

Posting Date: 12/20/2024

Posting End Date: 01/09/2025

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

Connect with us: